2009 - Present News Archive

8/9/2010 - REMINDER - Indicator 7 Count Submission

The Indicator 7 count is well under way and LEAs and Charter Schools should have completed an initial submission. All submissions should be Certified no later than August 16, 2010. As a reminder, we are posting some answers to common questions about completing this count. *LEAs who have certified the Indicator 7 do not need to complete the steps below.
Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen using the totals on the Early Childhood Outcomes Report for the Active and Exited students. If the submission is rejected and different numbers are listed in the rejection, the user should resubmit using the Actual student count listed in the rejection notice.
Correcting Technical Manual Data Errors:
When the submission is in Technical Manual Data Errors status, open up the errors and resolve them using one of two ways:
1: The record is deleted from the submission and not counted because it was counted in last year's Indicator 7 submission.
2: Update the record on the Data Manager screens and then re-submit the count.
Most of the errors will be kindergarten students who are pulled into the count but may have actually been counted on last year's Indicator 7. This is because there is not an Indicator 7 count in CECAS to use as a baseline. These kids won't be screened out. Go to the Delete Student Link in the Submission Processing Work Box and delete the students who are not 3,4, or 5 and exited pre-k during the 09-10 school year.
Other possible errors are related to race/ethnicity and LEAs will need to update records to the new race. If this error occurs, go to the Child Demographics screen, select the correct race for the student and resubmit the count.

To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETE
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select Indicator 7. From the count period drop list select SY 2009-10 Ind 7. Select Region and LEA. Do not select a file type.
Click Search.
The Certify button will appear next to the Search button.
Click Certify.
Print the next page for your records.
If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

7/29/2010 - Charter Schools Indicator 7 in CECAS

Charter schools are required to submit an Indicator 7 Child Outcome Summary Form (COSF) count in CECAS for the 09-10 school year. The reason charters are asked to submit is because students are counted at the school they are attending on the date of the count. So, if a student moved from an LEA where they received pre-k services to a charter school for Kindergarten services, the only way to collect the COSF data is to have the current LEA submit the data.

Other possible submission statuses are Validation Complete and No Data. If either of these statuses occur, please have the EC Director certify the count following the steps below:

To Certify the Count:
1. The EC Director must sign into CECAS.
2. Open the Data Exchange folder (click arrow), then the Periodic Count folder (click arrow) and then click the Periodic Count Submissions (click link).
3. On the Periodic Count Submissions page, drop down the Count period field. Select Indicator 7 Periodic Child Count.
4. Select Region and LEA.
(*Do not select a file type.)
5. Click Search. Your submission should display on the screen.
6. The Certify button will display next to the Search button at the top of the screen.
7. Click the Certify button. The Periodic Count Certify Confirmation screen displays.
8. Print the Periodic Count Certify Confirmation screen for your records.
9. Click the Cancel button and your status should display as Certified.

7/29/2010 - Understanding the 09-10 Indicator 7 Submission

The EC Delivery Team would like to send out some pointers to assist in getting through the first Indicator 7 submission.

The Early Childhood Outcome Report (ECOR) is the report to use for count submission, but it is not a true preview report. It will give the numbers of active and exited students, but it does not include certain students who have errors, such as students missing an exited COSF. The user should enter the active and exited numbers in the submission. If the submission is rejected and different numbers are listed in the rejection, the user should resubmit using the Actual student count listed in the rejection notice.

When the submission is in Technical Manual Data Errors status, open up the errors and resolve them using one of two ways:

1: The record is deleted from the submission and not counted because it was counted in last year's Indicator 7 submission.

2: Update the record on the Data Manager screens and then re-submit the count.

Most of the errors will be kindergarten students who are pulled into the count but may have actually been counted on last year's Indicator 7. This is because there is not an Indicator 7 count in CECAS to use as a baseline. These kids won't be screened out.

Other possible errors are related to race/ethnicity and the need to update records to the new race. If this error occurs, go to the Child Demographics screen, select the correct race for the student and resubmit the count.

So, to summarize: Use ECOR to get the Active and Exited student numbers for the count submission. If Periodic Count process doesn't agree with them, use the new numbers provided in the submission. Open up the errors and resolve them. Just do the best you can. Next year will be easier. The EC Delivery Team is ready to assist with any questions or issues you may have, and we will take as much time as needed to complete the submission.

7/21/2010 - CECAS Contacts' DEC4 Training Workshop 8/2 - 8/5

Due to extra availability in space, registration for the CECAS Contacts' DEC4 Training Workshop is now open to all interested users. Registration is no longer restricted by region or limited to (1) person from each LEA.

If you are not registered and are interested in attending, please access the appropriate registration link on the CECAS Information Site http://www.nccecas.org/training/scheduledtraining.html. If you have further inquiries, please contact your assigned regional trainer.

7/20/2010 - Indicator 7 Child Outcomes Summary Form Submission

The Indicator 7 Child Outcomes Summary Form (COSF) count for children who completed EC Preschool programs between July 1, 2009 and June 30, 2010 will be transmitted through CECAS based on the submission dates of August 2-16, 2010. **Charter schools must submit an Indicator 7 count regardless of whether or not they serve pre-school students. This is to ensure that any child who moved from an LEA to a Charter is counted.

An initial submission from all LEAs and all Charter Schools should be completed no later than Friday, August 6, 2010. The Indicator 7 count must be certified on or before Friday, August 16, 2010. Third party CECAS users are required to send in the Indicator 7 (COSF) spreadsheet that was sent from the Exceptional Children Division no later than August 16, 2010.

The CECAS Trainers will be offering two more COSF trainings prior to August 2nd. Please use the following link to sign up for one of these important training sessions.

Thursday Date Time	Training Session	Trainer	Register for Training
07/22/10 (9am - 12pm)	COSF Refresher	Ilona Ketting iketting@dpi.state.nc.us	https://www1.gotomeeting.com/register/751150720
07/29/10 (9am - 12pm)	COSF Refresher	Pat Smith pjsmith@dpi.state.nc.us	https://www1.gotomeeting.com/register/977101625

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919)807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

7/20/2010 - Reminder: Re-identification of Race/Ethnicity for Preschool and Out of School Students

***LEA LEVEL NOTICE

The new federally mandated Race and Ethnicity codes were implemented in CECAS in June. Per Mary Watson's memo on June 4, 2010, LEAs should be in the process of re-identifying preschool and out of school students. The deadline for re-identification is August 1, 2010. Meeting this deadline will ensure that the final transition from the old Race/Ethnicity codes to the new Race and Ethnicity codes are complete prior to the beginning of school.

If you have any questions regarding this issue, please contact the NCDPI Help Desk at (919) 807-4357 and press option 2 for CECAS assistance. You may also email the help desk at cecas.incidents@its.nc.gov if you need any CECAS assistance.

07/14/2010 - Server Upgrades Complete

The mid-range upgrades to the servers are now complete. Users should no longer experience slowness or receive server errors as both servers are now fully operational. **COMING SOON** We are working to get Indicator 11 fully implemented into CECAS in the near future. Please watch for training opportunities for Indicator 11 and any other CECAS refreshers.

7/7/2010 - CECAS Training down for maintenance from July 7th - 22nd

Maintenance will be ongoing for the CECAS Training application servers from Wednesday, July 7th until Thursday, July 22nd. The CECAS Training system will be unavailable during this time. We apologize for this inconvenience. For all other CECAS issues, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

6/28/10 - DEC4 Form Training Workshop Registration

The registration deadline for the CECAS Contacts' DEC4 Form Training Workshop, scheduled August 2 - 5, 2010 at NCDPI, is the close of business on July 16. After this date, registration will be accepted for additional attendees on a 1st come 1st serve basis. Please click here for more details.

6/21/2010 - CECAS Upgrade and Race/Ethnicity Released This Weekend

The upgraded CECAS servers are now live in production with the .NET 3.5 and Windows 2003 upgrades in place. The changes also include the new race/ethnicity code and associated database changes.

CECAS is still operating on one server while the second one is upgraded, so users may continue to see slow response times until the next set of servers is upgraded and back in service. Some users may experience a DTool mismatch error, but this can be resolved quickly. If you have any questions or concerns regarding this issue, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

6/18/2010 - CECAS down for maintenance June 19-June 21

Maintenance will be ongoing for the CECAS production application servers from Saturday, June 19th 8:00 AM until Monday, June 21 6:00 AM. The CECAS system will be unavailable during this time. We apologize for this inconvenience. For all other CECAS issues, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

06/04/2010 - SAVE THE DATE-ACCOMMODATIONS WEBINAR TRAINING SESSIONS

****LEA LEVEL MESSAGE

Accountability Services/Testing Policy and Operations, K-12 Curriculum, Instruction and Technology, Exceptional Children, Section 504, CECAS, and NC WISE will be hosting a Webinar training on accommodations. The same Webinar will be presented live on three different dates; therefore, you need to attend only one (1) Webinar session.

Please save and choose from the following dates for the Accommodations Webinar:

Tuesday, July 13, 2010-2:00 p.m. - 4:00 p.m. Register at https://www1.gotomeeting.com/register/733449329
Tuesday, August 17, 2010-10:30 a.m. - 12:30 p.m. Register at https://www1.gotomeeting.com/register/545216992
Tuesday, September 7, 2010-2:00 p.m. - 4:00 p.m. Register at https://www1.gotomeeting.com/register/167185041

The Webinar will focus on the accommodation monitoring process for the 2010-11 school year. Training will be provided on accommodations data entry into CECAS and NC WISE and will provide information on the available reporting options for accommodations documentation. Therefore, it will be important that the person designated to oversee the data entry process attends as part of the LEA team. Training will also be provided on the use of and revisions made to the Review of Accommodations Used During Testing forms for 2010-11. In addition, the Webinar will offer continued training on the important relationship between instructional and testing accommodations.

Please mark your calendar and register for one of these important sessions.

06/03/2010 - Production Data Replication is Working

Users were experiencing problems with report accuracy earlier today. This has now been corrected. If you note any report discrepancies, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

06/03/2010 - Reporting changes due to Race/Ethnicity enhancement

The new federally mandated Race and Ethnicity codes will be implemented in CECAS between June 18th and June 30th. This implementation will require the current Race/Ethnicity codes to be converted to the new codes. This conversion will reclassify the current Race/Ethnicity codes into new Race and Ethnicity categories. The result of this reclassification is that reports may reflect different totals per category. This will apply to reports of submitted and certified data as well as ongoing data. If users anticipate the need to see previously submitted and certified data using the old Race/Ethnicity categories, they are advised to run and print any reports that contain Race/Ethnicity.

Examples of reports that you might want to run and print are:
Spl Ed Student Count
Part B Snapshot By Exceptionality, Age and Ethnic
Child Count - Env
Child Count - IDEA
Exited Children by Age, Disability, and Category

06/03/2010 - Clarification of COSF/Indicator 7 question

Please review question #4 in the COSF/Indicator 7 category of the FAQs section. This answer has been revised to provide additional information.

5/21/2010 - Ongoing CECAS Enhancements

The EC Delivery Team has received several inquiries regarding the lifespan of CECAS. CECAS is currently in the process of being upgraded and enhanced to provide the users with new functionality and reporting capabilities. There are no plans to replace or retire the CECAS system. For informational purposes please see the list of enhancements that will be occurring in the next 18 months.

Enhancements in CECAS began in March 2010, with an 18 month time line:
Indicator 11 will be completed
The new Race/Ethnicity will be added
DEC 2, DEC 6, and Manifestation Determination
Communication between NC WISE and CECAS
Data will be pulled from NC WISE to CECAS
Data will be pulled out of CECAS to NC WISE
New Reporting System in CECAS
CECAS will allow you to generate/build personal reports
Accommodations will be added to the Child Plans screen and the Active student count
Reports Revamp
Redesign of existing CECAS reports
Private School Service Plan, Communication Worksheet for DEC 4 and Extended School Year form
CECAS's look and feel will be enhanced
Changes to the Screens
Streamlined and more user-friendly
Speed
More efficient navigation
Advanced Administration Module
User accessibility to change locked fields
Error correction
Random Sample Module

5/19/2010 - CECAS users are not able to add transportation as a related service

Currently, CECAS users are not able to add transportation as a related service on the plans screen. This is a severity 1 issue and is being worked on currently. We apologize for this inconvenience. For all other CECAS issues, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

*** For LEA Level Users Only ***

The EC Delivery Team will submit records to UID on May 22, 2010. Please make sure all near matches in UID are resolved by May 21st. Any near matches remaining on May 22nd will be resubmitted to UID and cause duplication of those near matches. Records that canceled during the previous submission in April due to an invalid NCWISE ID in CECAS will have the invalid NCWISE ID cleared out on May 18, 2010. LEAs are asked to not enter NC WISE IDs into the NCWISE ID field in CECAS unless they are sure that the record is in NC WISE and the ID is valid.

If you have any questions regarding this issue, please contact the NCDPI Help Desk at (919) 807-4357 and press option 1 for eUID assistance.

5/14/2010- CECAS Production site will be down for maintenance 5/14/2010 6:00 PM

The CECAS production site will be down for maintenance 5/14/2010 . Users will be unable to access the system at this time. The EC Delivery Team apologizes for any inconvenience that this may cause. If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

5/13/2010 - Clarification on Support Contact Information

Users are still encouraged to contact help desk personnel (Lorie Crowder and Kelley Steen) at 919-807-HELP (4357) and press option 2 for CECAS. We ask that you do not contact your Regional CECAS Trainers for support issues. You may also email the help desk at cecas.incidents@its.nc.gov if you need any CECAS or EC Grants assistance.

05/12/2010 - New Support Process for CECAS

Due to upcoming enhancements and changes to CECAS, the CECAS regional training team will no longer be available to assist with support related issues. Effective immediately the first level of support will be the CECAS help desk.

For faster response automatically log a new issue to the Remedy system using the steps below:

1. Email cecas.incidents@its.nc.gov
2. Include a brief 100-character or less description of the issue in the Subject line.
3. Include more details in the body of the email as needed.
4. Attach any files necessary to the email.
*Please do not attach files or documents containing any personally identifiable information. Always include CECAS UID*

If you need immediate assistance, please call 919-807-4357 and press option 2 for CECAS.

3/23/2010 - UID Near Match Resolutions - Reminder

***For LEA Level Users Only***

CECAS will extract and send another data load to UID on March 29th. Please resolve all existing near matches in UID by March 28th. Any near matches remaining on March 29th will be resubmitted to UID and cause duplication of those near matches. Please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas.incidents@its.nc.gov if you have any questions.

3/23/2010 - Monitoring Accommodations Webinar link

The recording and Power point presentation from the Monitoring Accommodations Webinar that NCDPI held for all LEAs on Wednesday, March 17th has been posted at the following link: http://www.ncwise.org/whats_new2.html

It is the first item on the page. Please pass this information along to anyone in your LEA who may find it useful.

3/19/2010 - Production Data Replication is Working

3/19/2010 - Production Data not Showing on Reports

Currently, the CECAS production application is not replicating data entered on the Data Manager screens over to the Reports server resulting in inaccurate reports. Data entered today is not reflected on reports.
This is a severity 1 issue and is being worked on currently. We apologize for this inconvenience. For all other CECAS issues, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas.incidents@its.nc.gov

3/17/2010 - Change to Process for Collection of Testing Accommodations

Based on user feedback about the new requirement for collecting testing accommodation data, we have revised our initial statement which asked LEAs to use only one system to enter the data. For transfer students, LEAs that are using CECAS forms may use NC WISE to document a plan. Please see question and answer below for clarification.

Question 1: What if my LEA uses the CECAS DEC 4 form but a student transfers into our LEA from another LEA with an active IEP and it is only entered into the CECAS plans screen?

Answer: If you receive a student from an LEA who does not use the CECAS DEC 4, you can either enter the DEC 4 form into CECAS or provide the accommodation information from the IEP to the person selected in your LEA to enter the data into NC WISE.

Question 2: We currently have some DEC 4 forms in CECAS and some are only entered as plans. Beginning this year, all teachers in our LEA will begin to use CECAS to complete DEC 4 forms. Do we need to do anything for the current ones that are entered as a plan only?

Answer: Yes, you can either enter the DEC 4 form into CECAS or provide the accommodation information from the IEP to the person selected in your LEA to enter the data into NC WISE. NCDPI will need to collect the accommodation data on all students in your LEA.

As we work through the process of collecting this data, we appreciate feedback from the field and will do everything we can to reduce duplicate entry of this data. If you have any questions about this issue please feel free to contact the Help Desk at cecas.incidents@its.nc.gov or (919) 807-4357 and press option 2 for CECAS.

3/15/2010 - LEA Level information on Testing Accommodation Data Requirement

Recently a memo went out to LEA Superintendents and Charter School Directors regarding the need to input testing accommodation data into NC WISE. The EC Delivery team would like to clarify what is expected of CECAS users.

Schools that use the IEP DEC4 form in CECAS for all students do not need to enter any accommodation data into NC WISE. Please make sure to keep all DEC4 information up to date to ensure accurate information is collected and sent to NC WISE.The EC Delivery team will provide the data from CECAS to accountability at the appropriate time.

Schools that use only the Plans screen in CECAS to track student services will be required to provide the testing accommodation data to NC WISE. There will be training provided on the data entry portion of the requirement and LEAs will be notified of the training as soon as it is made available. This notice should serve as advance notice of a future data requirement to help LEAs plan how to best provide the data required.

Please plan to use the same method for data entry for all students in your LEA. In other words, if your LEA uses the CECAS DEC 4, use it for all student records. If your LEA is planning to record the data in NC WISE, use NC WISE for all student records.

If an LEA decides to begin using CECAS forms this decision should be made prior to entering any testing accommodation data into NC WISE to avoid duplicate entry.

If you have any questions about this issue please feel free to contact the Help Desk at cecas.incidents@its.nc.gov or (919) 807-4357 and press option 2 for CECAS.

3/15/2010 - Reboot CECAS Production Server at 9 PM tonight

ITS will reboot CECAS Production Server at 9 PM tonight. Thank you for your cooperation on this matter. If you have any issues with CECAS, please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas.incidents@its.nc.gov.

3/10/2010 - April 2010 Periodic Child Count Submission Schedule

The April 2010 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Click Here. (April 2010 Child Count Verification Form) Please note that EC Directors will now be mailing this form to the EC Delivery Team.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

Submission Schedule
LEA	Submission Date
Wake	04/01/2010
New Hanover	04/01/2010
Charlotte Mecklenburg	04/05/2010
Forsyth	04/05/2010
Union County	04/06/2010
Initial Submission for all other LEAs and Charter Schools	04/06/2010 through 04/09/2010
Deadline for Certification Status	04/16/2010

2/10/2009 - Update on eUID Near Match Report for Exceptional Children

Currently LEA/Charter/SOP EC personnel should be working to resolve all EC student record Near Matches in the eUID system. The EC Delivery Team has posted a file containing the number of Near Matches by LEA so that systems will be aware of any corrections that still need to be made. Please access this report on our Downloads tab at the following link ( Near Match Report - District 402-Exception Children)

If you need assistance with your near matches, please contact your regional trainer if available, or the CECAS Help Desk at (919) 807-4357 and press 1 for the DPI Service Desk.

2/9/2010 - CECAS Help Desk unavailable

The CECAS Help Desk will not be available from 12-5 p.m. this afternoon. Should you require immediate assistance that can not wait until tomorrow, please contact your assigned regional trainer to assist. The EC Delivery Team apologizes for any inconvenience that this may cause.

2/9/2010 - Possible Training site Outages

On Tuesday and Wednesday of this week, the EC Delivery Team will be conducting system performance tests on our internal Quality Assurance environment. There is a slight chance that this could have some effect on the training environment. (The two systems are largely separate, but they do share a database host.) Although previous performance tests on QA have had no effect on the training site, we will monitor this closely. If you experience problems in the training site, please contact CECAS support and we will try to accommodate your needs.

2/8/2010 - Password Reset Instructions

It is that time again and users are reporting problems with resetting their CECAS password. Please make sure you follow all of the directions below when resetting your password to access the CECAS system:

**Always use a password that you have not used in the past**

1- Clear the dots in the red bolded text field Password, enter your own password.
2 -Clear the dots and Re-enter your password in the red bolded Confirm Password field.
3 - Click the Save button.
4 - If you are taken to another screen in CECAS, your password was saved successfully. If you are still on the My Settings screen after you click the save button, scroll to the bottom and read the error message. Correct any errors and save the screen.

2/8/2010-CECAS Listserv

Please be advised all CECAS users email addresses have been added to our listserv. This will ensure that all of users are immediately notified of any issues or changes that occur with the CECAS application. This does not replace the news posted on our home page at http://www.nccecas.org/.

2/3/2009 - Training Site PC Process Down after 12:00 p.m. on Friday - Feb. 5, 2010

Beginning at noon and continuing for the remainder of the business day on Friday, February 5th, there will be limited functionality in the CECAS training site, more specifically in the process of conducting a periodic child count. CECAS users will be able to perform normal activities, including documenting data in the data manager, utilizing the electronic EC forms, running reports and conducting a periodic child count. However, users will not be able to generate a status beyond "In Queue" when conducting a periodic child count. The submission will remain in "In Queue" status.

The EC Delivery Team apologizes for any inconveniences this may cause users. If you have any questions regarding this or any other CECAS issue, please contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

2/2/2010 - Production Site Available

Users are now able to login and access CECAS. If you still experience login problems or to report other issues with CECAS, please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas.incidents@its.nc.gov (cecas-support@dpi.state.nc.us).

2/1/2010 - Production Site Down

Some users are currently unable to log into and access CECAS. We are working to correct this issue and will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, email cecas.incidents@its.nc.gov

01/28/2010 - Training Site Offline

The EC Delivery Team would like to inform all CECAS users that the CECAS training site will be offline for maintenance and testing on several occasions between February 1 - February 10, 2010 (after 5pm). Please ensure not to log into the CECAS training site on these dates and time. Thank you for your cooperation on this matter.

01/25/2010 - New Record Closure reason added

We have added "Dropped out" as a new Record Closure reason in the lookup codes for CECAS. This code is to be used only when a student (16 years or older) drops out of school during the 90 days after referral but before the evaluation and placement process can be completed.
If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov (cecas-support@dpi.state.nc.us).

1/21/2010- CECAS production site will be down for maintenance 1/24/2010

The CECAS production site will be unavailable Sunday morning 1/24/2010 for maintenance. Users will be unable to access the system during 6am-10am. The EC Delivery Team apologizes for any inconvenience that this may cause. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov (cecas-support@dpi.state.nc.us).

1/20/2010 - CECAS SUPPORT EMAIL ADDRESS CHANGE

In order to keep our process working efficiently and ensure prompt responses, please be advised that a Remedy ticket can be automatically generated by e-mailing the Remedy system directly.

***CECAS Support will discontinue use of the cecas-support@dpi.state.nc.us email box within the next few months. Please update your address books to reflect our new address cecas.incidents@its.nc.gov.

Please review the Automatic Remedy Ticket Generator instructions below.

To automatically log a new issue to the Remedy system:
1. Email cecas.incidents@its.nc.gov from the email address on file in our Remedy system.
2. Include a brief 100-character or less description of the issue in the Subject line.
3. Include more details in the body of the email as needed.
4. Attach any files necessary to the email.
*Please do not attach files or documents containing any personally identifiable information. Please refer to the CECAS UID*

To check on the status of OR send updated information for an existing ticket:
1. Email dpi.incidents@its.nc.gov from the email address on file in our Remedy system OR reply to the notification email from Remedy for the ticket in question.
2. Enter the full ticket number including the leading 'INC000000' in the Subject line of the email. (If replying, the ticket number is automatically populated in the Subject line.)
3. Attach any files to the email if necessary.
*Please do not attach files or documents containing any personally identifiable information. Please refer to the CECAS UID*
4. Performing these steps above will create a work info entry in the ticket, attach the sent files to the ticket if applicable, and notify the support person that an update has been made.

If you have any questions, please contact your regional trainer if available, or the CECAS Help Desk at (919) 807-4357, press 2.

1/15/2010-CECAS Help Desk unavailable

Due to illness, the CECAS Help Desk will not be available today. Should you require immediate assistance that can not wait until next week, please contact your assigned regional trainer to assist.
The EC Delivery Team apologizes for any inconvenience that this may cause.

01/04/2010 - Regional Training Assignments Changes

The regional training assignments have changed as of December 31, 2009 until further notice. Please ensure to check the EC Delivery Team Directory to see the assignments. Happy New Year!

12/8/2009-Reminder DPI Customer Satisfaction Survey

EC Delivery Team/Technology Services is conducting our 6 month survey for your feedback so we can serve you better. The information you provide will be useful in helping EC Delivery Team/Technology Services provide/improve services and programs to meet your needs and the needs of North Carolina Educators who use our resources and services. All responses will remain confidential. Providing your name and contact information is optional. The survey will take less than 15 minutes to complete.

If you have not responded yet, please take a few minutes to provide your feedback. The survey closes on Friday December 11, 2009. Please click the link or copy and paste into your internet browser.

http://www.zoomerang.com/Survey/WEB229XM6CKNWZ

Thank you in advance as feedback is truly a gift!

11/9/2009 - December 2009 Periodic Child Count Submission Schedule

The December 2009 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The Special Education Child Count verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Click Here. (http://www.nccecas.org/downloads/downloads/December 2009 Child Count Verification Form.doc) Please note that EC Directors will now be mailing this form to the EC Delivery Team.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

Submission Schedule
LEA	Submission Date
Wake	12/01/2009
New Hanover	12/01/2009
Charlotte Mecklenburg	12/02/2009
Forsyth	12/02/2009
Union County	12/03/2009
Initial Submission for all other LEAs and Charter Schools	12/03/2009 through 12/11/2009
Deadline for Certification Status	12/16/2009

10/26/2009 - Release of COSF Module

COSF has been released to the CECAS production and training sites. CECAS daily users should begin to use the electronic COSF to record data for children who entered or completed Preschool Exceptional Children services after July 1, 2009. Users will also need to enter data from pre-existing Entry COSFs for students who will still be receiving services in EC Preschool during the 2009-2010 school year. Do not enter any COSF data for students who completed EC Preschool before July 1, 2009. If you have any questions please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas-support@dpi.state.nc.us.

10/21/2009 - CECAS Servers Offline Friday October 23, 2009 at 6:00 p.m.

The CECAS servers will be taken offline for the weekend (October 23-25) beginning at 6 p.m. on Friday evening to perform required maintenance. Users will not be able to log in to CECAS while the servers are offline. Additionally, if a user is already logged into the application, data entry will not be saved. CECAS will be back up and available to users no later than Monday morning at 8:00 a.m. If you have any questions, please contact your regional trainer if available, or the CECAS Help Desk at (919) 807-4357, press 2, or email cecas-support@dpi.state.nc.us.

10/16/2009 - Reminder: Register for CECAS Contacts' Workshop 2009

The EC Delivery Team will again host the CECAS Contacts' Workshop during the 59th Conference on EC in Greensboro. The workshop dates are scheduled for November 2nd and 3rd. Online registration for this session is mandatory, and LEAs are encouraged to register their CECAS Contacts via the online registration process at http://www.ncpublicschools.org/ec/conference/. Some LEAs have not registered their CECAS Contacts, and time is running out. The last day to register for the workshop is October 23rd. Remember that space is limited, so LEAs should only register 1 person. Thanks.

10/14/2009 - Reminder - Indicator 11 and 12 Spreadsheets are due on October 15, 2009

All LEAs must submit completed Indicator 11 and 12 Worksheets no later than close of business October 15, 2009. Charter Schools do not have to submit Indicator 12 as it is specifically related to Preschool referrals.
LEAs who have completed their Indicator 11 and 12 files should send the excel spreadsheets via email to cecas-support@dpi.state.nc.us. Support will then verify the data and respond to the EC Director with feedback.
If you have any questions regarding this or any other CECAS issue, please contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

10/06/2009 - Modified Regional Training Assignments in October 2009

The EC Delivery Team is saddened to announce the resignation of Lisa Miller effective October 16, 2009. Lisa currently serves as the Regional Trainer for regions 6 and 8, and she has been an asset to the EC Delivery Team. As the team will miss her greatly, many well wishes are extended to her.

Please see the Regional Trainer assignments following Lisa's resignation:

Ilona Ketting - Regions 1, 3 and 8

iketting@dpi.state.nc.us - 919-779-4138

Dr. Khalilah OFarrow - Boulware - Regions 2 and 7

KOFarrow@dpi.state.nc.us - 704-532-7881

Jennifer Sims - Regions 4, 5 and 6

jsims@dpi.state.nc.us - 252-257-1195

The EC Delivery Team really appreciates your cooperation with these changes listed above. Should you have any questions, please contact your assigned Regional Trainer.

10/2/2009 - Production Site Available

10/01/2009 - Delay in Release of COSF

Due to technical issues with the new COSF release, the planned move to the CECAS production site on 10/2/2009 has been postponed. LEAs will be updated as soon as the issues are resolved and a new release date is scheduled. We are sorry for any inconvenience this may cause. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

9/28/2009 - Upcoming release of COSF October 2, 2009

COSF is being released to the CECAS production and training sites October 2 after 5:00 p.m. Users should be able to resume use of the CECAS application on Monday, October 5 by 8:00 a.m. If you have any questions please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas-support@dpi.state.nc.us.

9/25/2009 - End of Year Child Count Submission

The September Exit count is well under way and most LEAs and Charter Schools have completed an initial submission. As a reminder, we are posting some answers to common questions about completing the Exit count. LEAs who have certified the Child Count do not need to complete the steps below.
Tech Manual Data Errors on students under 14 years of age:
Click the "Move to Active, Exited, or Delete Student" link on your "Submission Processing Work Box" screen. Search for and select the exited record.
Select the radio button next to the record name.
Click the Delete button.
Click the YES button in the pop-up window. After all steps are completed, wait for the system to process the records to Validation Completed and then Certify. Do not re-submit.
To Certify the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period field. Select September 2009 Periodic Child Count. Do not select a file type.
Click Search.
The Certify button will appear next to the Search button.
Click Certify.
Print the next page for your records.
If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

08/31/2009 - September 2009 Exit Count Submission Schedule

The September 2009 child count for children exiting special education will be transmitted through CECAS based on the submission dates as listed in the table below. Please follow the posted schedule for your LEA. 3rd party submissions must submit complete files with all required elements for each record. Incomplete 3rd party files will be deleted.

The Child Count verification form for LEAs or Charters whose EC Director does not submit the Child Count can also be accessed from the Downloads page of the CECAS Communications web site at www.nccecas.org. Please direct all inquires to the CECAS Support Help Desk at (919) 807-4357, press 2 for CECAS, or cecas-support@dpi.state.nc.us.

Submission Schedule
LEA	Submission Date
Wake	09/14/2009
New Hanover	09/14/2009
Charlotte Mecklenburg	09/15/2009
Forsyth	09/15/2009
Union County	09/15/2009
All other LEAs and Charter Schools	09/16/2009 through 09/23/2009
Deadline for Certification Status	09/30/2009

08/11/2009 - Reminder - Indicator 7 Spreadsheets are due on August 15, 2009

All LEAs must submit a completed Indicator 7 Worksheet no later than close of business August 15, 2009. Charter Schools do not have to submit this Indicator as it is specifically related to Preschool Outcomes.

LEAs who have completed their Indicator 7 file should send the excel workbook to their Testing Coordinator who will then post it on the Accountability Services Secure Shell at: 2009/Indicator 7 Once the file is posted, please email cecas-support@dpi.state.nc.us to notify support that the file has been delivered. Support will then verify the data and respond to the EC Director with feedback.

8/7/2009 - Production Site EC Forms issue has been fixed

The EC Forms not opening issue reported earlier today has been fixed. If you have any questions about these documents or any other CECAS issue please feel free to contact the Help Desk at cecas-support@dpi.state.nc.us, or (919) 807-4357 and press option 2 for CECAS.

8/7/2009 - PDF EC Forms Not Opening

Currently users are reporting problems opening PDF EC Forms. We are working to correct this issue and will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

08/05/2009 - CECAS Training Site Offline Wednesday Evening, 8/5/09, after 7pm

The CECAS Training site will be unavailable Wednesday evening, 8/5/09, after 7pm. A database replication is scheduled to be performed that will take the Training site offline. The Training site should be up and running again by Thursday morning. The EC Delivery Team apologizes for any inconvenience that this may cause.

08/03/2009 - CECAS Training Site Offline Tuesday Evening, 8/4/09, after 5pm.

The CECAS Training site will be unavailable Tuesday evening, 8/4/09, after 5pm. A database refresh is scheduled to be performed that will take the Training site offline.
The Training site should be up and running again by Wednesday morning. The EC Delivery Team apologizes for any inconvenience that this may cause.

7/9/2009 - EC Delivery Team Training Staff

The EC Delivery Team is happy to report that we are again fully staffed with our training team. Lisa Miller was out on an extended maternity leave, but she is now back and will resume responsibility for servicing regions 6 and 8 beginning July 13th. Please see the Directory for regional training assignments.

7/1/2009 - Production Site EC Forms Not Opening

Currently, users are reporting problems opening PDF EC Forms. We are working on this problem and will post here when corrected. For all other CECAS issues, please contact the Help Desk at cecas-support@dpi.state.nc.us.

6/19/2009 - DEC5, DEC5A and DEC7 Release Today

The new DEC5, DEC5A and DEC7 forms are being released to the CECAS production and training sites today after 5:00 p.m. Users should be able to resume use of the CECAS application on Monday, June 22 by 8:00 a.m. Please remember that all DEC5 and DEC7 forms that are in Draft, Meeting or Paused status will be deleted at the time of the release. The deletion of the open forms will not affect Closed/Verified or Related forms. If you have any questions please contact the Help Desk at (919) 807-4357, then press 2 for CECAS or email at cecas-support@dpi.state.nc.us.

6/19/2009 - Production Site Available

6/19/2009 - Production Site Down

6/17/2009 - Production Site Available

6/17/2009 - Production Site Down

6/10/2009 - Production Site EC Forms and Reports Not Opening

Currently, users are reporting problems opening PDF EC Forms and CECAS Reports. We are working on this problem and will post here when corrected. For all other CECAS issues, please contact the Help Desk at cecas-support@dpi.state.nc.us.

6/4/2009 - Upcoming DEC5, DEC5A and DEC7 Release

The new DEC5, DEC5A and DEC7 forms are projected to be released to the CECAS production and training sites in June 2009. We will inform you of the exact schedule for the release once determined. Please consider this communication to be your 10 business days notice of the deletion of all DEC5 and DEC7 forms that are in Draft, Meeting or Paused status at the time of the release. The deletion of the open forms will not affect Closed/Verified or Related forms. If you have any questions, please contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

5/29/2009 - DPI Customer Satisfaction Survey

Technology Services is conducting our 6 month survey for your feedback so we can serve you better. If you use one or more of the products or services from the Technology Services Area, please complete the appropriate online survey at http://www.zoomerang.com/Survey/?p=WEB2298BQ4CJCL The information you provide will be useful in helping Technology Services provide/improve services and programs to meet your needs and the needs of North Carolina Educators who use our resources and services. All responses will remain confidential. Providing your name and contact information is optional. Please complete the online survey that applies to you no later than June 12, 2009. The survey will take less than 15 minutes to complete.
We need your help to serve you better!

5/21/2009 - Training Site Offline Today at 5:00 p.m.

The CECAS Training site will be going offline betweeen 5:00 p.m. and 8:00 p.m. today for maintenance at the Western Data Center. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us

5/19/2009 - Production Site Issues Have Been Fixed

The issues that were reported yesterday with the CECAS production site have been fixed. If you have any questions about these or any other CECAS issues, please feel free to contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

05/19/2009 - Release of DEC/DEC1 to the Training Site Today at 5pm

The CECAS Training site will be going offline at approximately 5pm today for the release of the new DEC/DEC1 Electronic EC Forms. Users should be able to resume use of the CECAS application tomorrow morning, Wednesday, May 20, 2009. We are sorry for any inconvenience this may cause. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot each your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

5/18/2009 - Problems with CECAS

Users have reported issues with slowness, time-out errors, incorrect information in the drop lists and issues with EC Forms. We have reported these to our vendor and are working to correct this as soon as possible. we apologize for the inconvenience. If you have any questions, please contact your regional trainer or email cecas-support@dpi.state.nc.us.

5/14/2009 - Delay in Release of DEC/DEC1

Due to technical issues with the new DEC/DEC1 release, the planned move to the CECAS production site on 5/14/2009 has been postponed. LEAs will be updated as soon as the issues are resolved and a new release date is scheduled. We are sorry for any inconvenience this may cause. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

5/13/2009 - Production Data not Showing on Reports

Currently, the CECAS production application is not replicating data entered on the Data Manager screens over to the Reports server resulting in inaccurate reports. Data entered today is not reflected on reports. This is a severity 1 issue and is being worked on currently. We apologize for this inconvenience. For all other CECAS issues, please call the Help Desk at (919) 807-4357, press 2 for CECAS or email cecas-support@dpi.state.nc.us.

5/13/2009 - Training Site Offline Today at 12 Noon

The CECAS Training site will be going offline briefly at approximately 12 noon today for a release to the NCDPI QA site. Users may have to log out for a few minutes but should be able to log back in as soon as the release is complete. There will be no changes made directly to the training site at this time. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot each your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

5/12/2009 - Slowness on CECAS

Currently, CECAS is moving extremly slow when users are trying to navigate the system. Users are also having problems selecting from drop lists within the application. We are working to correct this and will post when resolved. Contact the Help Desk at 919-807-4357 and press option 2 or email cecas-support@dpi.state.nc.us, for all other problems.

5/11/2009 - CECAS Servers Offline Tonight at 6:00 PM

The CECAS servers will be taken offline for approximately 30 minutes this evening beginning at 6 PM to perform required maintenance. Users will not be able to log in to CECAS while the servers are offline. Additionally, if a user is already logged into the application, data entry will not be saved. If you have any questions, please contact your regional trainer if available, or the CECAS Help Desk at (919) 807-4357, press 2, or email cecas-support@dpi.state.nc.us.

5/11/2009 - PDF EC Forms Not Opening

Currently users are reporting problems opening PDF EC Forms. We are working to correct this issue and will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot each your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

5/7/2009 - Slowness on CECAS

Currently, CECAS is moving extremly slow when users are trying to navigate the system. We are working to correct this and will post when resolved. Contact the Help Desk at 919-807-4357 and press option 2 or email cecas-support@dpi.state.nc.us, for all other problems.

5/6/2009 - DEC/DEC1 Release - May 14, 2009 The new DEC1 (Preschool Referral and School Age Referral) and the DEC (Invitation) forms will be released to the CECAS production and training sites on Thursday, May 14, 2009.

The CECAS production site and the CECAS training site will be down at 5 p.m. on Thursday, May 14, 2009 and we expect the sites to become available with the new DEC and DEC1 forms on Friday, May 15, 2009.

Users should plan ahead for any meeting or training on Friday in case of unexpected delays in bringing the sites back up. All DEC1 (Referral) and DEC (Invitations) forms that are in Draft, Meeting or Paused status at the time of the release will be deleted.

Users might want to print out any Invitations for which a response has not yet been received to be sure they don't lose the documentation. The deletion of the open forms will not affect Closed/Verified forms. If you have any questions, please contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

5/5/2009 - EC Process Reports Are Opening/Slowness Fixed

The problem with accessing and opening EC Process Reports is corrected. The slowness/lagging users experienced yesterday while working in CECAS should be repaired as well. If you continue to experience these or any other problems, please contact the Help Desk at 919-807-4357 option 2 or email cecas-support@dpi.state.nc.us

5/4/2009 - Reports Not Opening

Currently, users are unable to access EC Process Reports. When you click the Preview button, the report appears to be generating and then a time out error occurs. We also have reported that CECAS is moving extremely slow when users are trying to navigate the system. We are working to correct this and will post when resolved. Contact the Help Desk at 919-807-4357 and press option 2 or email cecas-support@dpi.state.nc.us, for all other problems.

5/4/2009 - Production Data Replication is Working

Users were experiencing problems with report accuracy earlier today. This has now been corrected. If you note any report discrepancies, please call the Help Desk at (919) 807-4357, press 2 for CECAS.

5/3/2009 - Production Data not Showing on Reports

4/6/2009 - Upcoming DEC1(Referral) and DEC(Invitations) Release

The new DEC1 (Preschool and School Age Referrals) and DEC (Invitations) forms are projected to be released to the CECAS production and training sites in May 2009. We will inform you of the exact schedule for the release once determined. Please consider this communication to be your 10 business days notice of the deletion of all DEC1 (Referral) and DEC (Invitations) forms that are in Draft, Meeting or Paused status at the time of the release.

Users might want to print out their Invitations that are waiting for a response to be sure they don't lose the documentation. The deletion of the open forms will not affect Closed/Verified forms. If you have any questions, please contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

4/2/2009 - Production Site EC Forms issue has been fixed

Production Site EC Forms Not Opening issue reported earlier today has been fixed. If you have any questions about these documents or any other CECAS issue please feel free to contact the Help Desk at cecas-support@dpi.state.nc.us. or (919) 807-4357 and press option 2 for CECAS.

4/2/2009 - PDF EC Forms Not Opening

Currently users are reporting problems opening PDF EC Forms. We are working to correct this issue and will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot each your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

3/19/2009 - Production Data Replication is Working

Users were experiencing problems with report accuracy earlier today. This has now been corrected. If you note any report discrepancies, please contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

3/19/2009 - Status of CECAS Data Requests

The EC Delivery team will begin work next week (March 23rd - 27th) on existing data requests that affect the April 1 child count. Due to the high number of requests currently in the queue, we ask that users are extremely careful when entering data into CECAS. Please do not resend any request that is already filed as this will delay the process of completing the existing requests.

We will notify users via email when their data requests have been completed. Due to the complexity of the data request correction process, there will only be one support representative availible to take calls during the week of March 23rd - 27th. Please be patient as we work through these issues. If you have any questions, please contact the Help Desk at cecas-support@dpi.state.nc.us or (919) 807-4357 and press option 2 for CECAS.

3/13/2009 - NCWISE ID in CECAS

NCDPI has produced a match file of CECAS Exceptional Children Data with NCWISE IDs. NCDPI will populate the NCWISE ID in CECAS today 3/13/2009. We sent your Testing Coordinator a file containing non-matched students. EC Directors should contact the LEA Testing Coordinator to retrieve this file.

NCDPI will not populate non-matched records with the NCWISE ID. CECAS personnel must enter the NCWISE ID in CECAS for all non-matched students that are still in the LEA and that have not exited. The list of non-matched students may contain students no longer in the LEA. LEAs are not responsible for correcting non-matched IDs for exited records or students no longer in the LEA. When the NCWISE ID is populated in CECAS, the ID will also be copied into the Local ID field in CECAS. This will allow users to perform searches in CECAS using the NCWISE ID. LEAs are required to continually keep the demographics for each student record in CECAS matching NCWISE.

If you have any questions about the population of NCWISE IDs in CECAS or about how to obtain the non-matched file for your LEA, please contact the Help Desk at cecas-support@dpi.state.nc.us. or (919) 807-4357 and press option 2 for CECAS.

3/11/2009 - April 2009 Child Count Submission Schedule

The April 2009 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below. Please follow the posted schedule for your LEA. 3rd party submissions must submit complete files with all required elements for each record. Incomplete 3rd party files will be deleted.

Submission Schedule
LEA	Submission Date
Wake	4/1/2009
New Hanover	4/1/2009
Charlotte Mecklenburg	4/2/2009
Forsyth	4/2/2009
Union County	4/3/2009
All other LEAs and Charter Schools	4/3/2009 through 4/10/2009
Deadline for Certification Status	4/17/2009

3/11/2009 - Production Data Replication is Working

Users were experiencing problems with report accuracy earlier today. This has now been corrected. If you note any report discrepancies, please call the Help Desk at (919) 807-4357, press 2 for CECAS.

3/10/2009 - Production Data not Showing on Reports

3/6/2009 - Child Count Reminder Document

The EC Delivery Team has created a document for LEAs and Charter schools to assist in verifying count data. EC Directors and Data Managers are encouraged to use this during the child count process. There is one document for the September Exit Count and one document for the Active counts in December and April. We have posted them on the Downloads tab under the Periodic Count section. If you have any questions about these documents or any other CECAS issue please feel free to contact the Help Desk at cecas-support@dpi.state.nc.us. or (919) 807-4357 and press option 2 for CECAS.

2/20/2009 - Important Dates Calendar

The EC Delivery Team has created a calendar to keep track of important data due dates during the year. Please keep in mind that this calendar may not include ALL required data elements. This will be a living document and may be changed at any time to comply with changes submitted by the EC Division. You may access this calendar on the CECAS Communication Site at www.nccecas.org on the Downloads tab under the General Reference and Miscellaneous section. If you have any questions, please contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas-support@dpi.state.nc.us.

2/27/2009 - Reminder - CECAS Production/Training Down at 5:00 p.m. on February 27, 2009

The CECAS production site and the CECAS Training site will be down at 5 p.m. on Friday, February 27, 2009 and become available with the new DEC3 form on Monday, March 2, 2009. Please be advised that all DEC3s that are in Draft, Meeting or Paused status at the time of the release will be deleted. The deletion of the open forms will not affect Closed/Verified forms attached to the DEC3. For questions regarding the release of the CECAS new DEC3 form, please feel free to contact the Help Desk at 919-807-4357 and press option 2 for CECAS or email at cecas-support@dpi.state.nc.us.

2/20/2009 - Important Dates Calendar

2/19/2009 - New DEC3 Release Update

The new DEC3 form is scheduled to be released to the CECAS production site on February 27, 2009. The CECAS production site and the CECAS Training site will be down at close of business on Friday, February 27, 2009 and become available with the new DEC3 form on Monday, March 2, 2009. Please be advised that all DEC3s that are in Draft, Meeting or Paused status at the time of the release will be deleted. The deletion of the open forms will not affect Closed/Verified forms attached to the DEC3. For questions regarding the release of the CECAS new DEC3 form, please feel free to contact the Help Desk at 919-807-4357 and press option 2 for CECAS or email at cecas-support@dpi.state.nc.us.

2/16/2009 - Connectivity Issues Repaired

Issues involving connectivity to CECAS servers have been repaired. If you continue to experience problems, please contact the help desk at 919-807-4357 and press option 2 for CECAS.

2/16/2008 - CECAS Production Site

02/11/09 - Increased Usage of GoToMeeting for Training

With the recent budget cuts and travel restrictions, more training sessions will now be available via GoToMeeting. If you are unfamiliar with the GoToMeeting application, please take a moment to review the basic instructions on how to login to a GoToMeeting session.

01/12/09 - EC Delivery Team Training Staff Updates

The EC Delivery Team would like to congratulate Lisa Miller on the delivery of her new baby, Jonah David Miller. Jonah was born on December 29th at 5:52 pm. He came in at 15.4 inches and weighing 3.3 pounds. Both mother and son are progressing well.

The EC Delivery Team would also like to welcome Jennifer Sims as the new regional trainer for regions 4 and 5. Jennifer comes to the team from Halifax County where she served as the Transition Coordinator and CECAS Contact.

As a result of Lisa's going on maternity leave and Jennifer's orientation status, please recognize the following training assignments:

Ilona Ketting will temporarily serve as the regional trainer for regions 1, 2, 3 and 4.
Dr. Khalilah O'Farrow-Boulware will temporarily serve as the regional trainer for regions 5, 6, 7 and 8.

You will be notified when Lisa is back and Jennifer is ready to take over regions 4 and 5. Thank you for your cooperation on these temporary assignments.