News Archive

2012 - Present

2/18/2013 - CECAS Training Site Maintenance on 2/22/2013

CECAS Training will be down for maintenance on Friday, 2/22/2013, from 2:00pm to 7:00pm. Thank you for your patience during this interruption.

2/6/2013 - Congratulations to Mrs. Kelley Blas

The EC Delivery team is thrilled to announce that our very own CECAS Support person, Kelley Steen became Mrs. Kelley Blas on February 2, 2013! Congratulations and hopes for many happy years to the newlyweds!!! Please note the name change when contacting CECAS Support to speak with Kelley.

1/22/2013 - CECAS Production Site is online

The CECAS Production Site returned to service early in the evening of Monday, January 21. The recommended browser is Internet Explorer. We are temporarily experiencing difficulty with Firefox and Chrome browsers, but we are working to resolve the problem and will let you know when you can use these browsers.
If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

01/09/2013 - Retiring Exit Reason

The Exit Reason "CS Comparable Services (Out of State ONLY)" will become inactive on 01/15/2013.
This Exit Reason is no longer needed because of the Out of State Comparable Services enhancements that have been added to the CECAS application. If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

01/03/2013 - CECAS Daily Users Webinar Meeting Documentation from 01/02/2013

The powerpoint along with the recording of the CECAS Daily Users Webinar held on 01/02/2013 have been posted to the CECAS communication site. They are located under the Documents tab in the section titled "User Webinar Meeting Minutes". Click Here.

1/2/2013 - Child Count Change Report

A report showing the student count changes for each LEA from the December 2011 Child Count to the December 2012 Child Count has been posted to the CECAS information site on the documents tab under Periodic Count. (Link) Please look at the report and if your LEA, Charter school or State Operated Program has been highlighted in red or has shown a significant increase or decrease of more than 20%, the EC Director should email an explanation for the change to kelley.steen@dpi.nc.gov. We appreciate your timely response to this request.

1/2/2013 - CECAS Daily Users Webinar Meeting Minutes from 12/6/2012 The meeting minutes from the CECAS Daily Users

Webinar held on 12/6/2012 have been posted to the CECAS communication site. They are located under the Documents tab in the new section titled "User Webinar Meeting Minutes". Due to technical difficulties, we do not have a recording of the webinar but questions and answers have been included in the meeting minutes.

12/17/2012 - REMINDER December Child Count Submission

Reminder that the deadline to certify the December 2012 Child Count submission is by close of business on 12/17/2012.

*LEAs who have certified the December Count do not need to complete the steps below.*

To Certify the Count:
Make sure the count status is VALIDATION COMPLETED
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count.
From the count period drop list select December 2012. Select Region and LEA. Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.
Print the next page for your records.

If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

12/13/2012 - CECAS Daily Users Monthly Meeting Agenda Items

In preparation for the CECAS Daily Users Monthly meeting (Wednesday, January 2, 2013 @ 9:00 am) please take a moment and select the topics/items you would like placed on the Agenda. The survey will be available until December 18th, 2012.
Please click or copy and paste the link in your browser.
https://ncdpiecd.inquisiteasp.com/cgi-bin/qwebcorporate.dll?idx=ESR5ZP

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

12/13/2012 - CECAS Daily Users Monthly Webinars

The EC Delivery Team has scheduled a monthly webinar for CECAS Daily Users to receive updates on issues affecting CECAS, including the transition to PowerSchool. The intended audience for the webinar includes EC Directors, CECAS Data Managers, and other interested Daily Users. The dates of the webinars are listed below.

Jan. 2, 2013 9:00 AM - 10:30 AM
Feb. 6, 2013 9:00 AM - 10:30 AM
Mar. 6, 2013 9:00 AM - 10:30 AM
Apr. 3, 2013 9:00 AM - 10:30 AM
May. 1, 2013 9:00 AM - 10:30 AM
Jun. 5, 2013 9:00 AM - 10:30 AM
Jul. 3, 2013 9:00 AM - 10:30 AM
Aug. 7, 2013 9:00 AM - 10:30 AM
Sep. 4, 2013 9:00 AM - 10:30 AM
Oct. 2, 2013 9:00 AM - 10:30 AM
Nov. 6, 2013 9:00 AM - 10:30 AM
Dec. 4, 2013 9:00 AM - 10:30 AM

In preparation for the CECAS Daily User Webinar(s) the instructions are as follows:
1. The monthly meetings will be held via GoToWebinar. You will need to follow a 1-time registration process to attend each of the scheduled meetings. Once you have initially registered at the following link (https://www1.gotomeeting.com/register/112843504) you will receive an email from the GoToWebinar application, providing you with the new link, unique for only you, to join the scheduled meetings.
2. Please ensure to use the link received from the GoToWebinar application to join EACH meeting scheduled throughout the year. Simply click this link a few minutes prior to the webinar's scheduled date and begin time to gain access to the webinar.
3. Make sure to keep the link received. However, if you lose the link, request this via email at Angelia.Herring@dpi.nc.gov.
4. This link is to be used individually and not be shared, as it provides meeting entrance for only one meeting participant.
5. Should the meetings be canceled or moved to a different date and time, you will be notified by email.

Should you have questions and/or concerns, please do not hesitate to contact Angelia Herring at Angelia.Herring@dpi.nc.gov or (919) 807-3225.

12/07/2012 - CECAS Training Site Maintenance on 12/7/2012

CECAS Training will be down for maintenance on Friday, 12/7/2012, from 2:00pm to 7:00pm.. Thank you for your patience during this interruption.

11/30/2012 - December Test Counts Will Be Deleted in CECAS

All December Test Counts will be deleted after 3:00 pm on Friday, November 30, 2012. LEAs/Charter schools and State Operated Programs may begin submitting the December Periodic Child Count on Monday, December 3, 2012. We will delete the counts in Certified and Validation Complete status first and then all other statuses. This will give LEAs who are still working through errors a chance to print out error reports and clean up any data prior to the counts being deleted.
If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

11/26/2012 - Change to Other Test

The Other Test options in the CECAS DEC4 and Plans will be inactivated as of December 1, 2012. All tests that are part of the state testing program are now listed by name in the dropdown list. There is no longer a need for users to select Other Test.

Please note that the CTE PostAssessments and the NAEP are now included in the list of tests. The Measures of Student Learning/Common Exams are not considered to be part of the state testing program and should be recorded in the district assessment area of the IEP.

11/7/2012 - December 2012 Periodic Child Count Submission Schedule

NCDPI will be submitting the federal child count report using the CEDARS system for December 2012. In order for the submission to be successful all NCWISE IDs in CECAS and coming from reporting users into CECAS must be correct. LEAs, Charters and SOPs will need to work with their NCWISE data managers and EC personnel to resolve near matches and duplicates in the UID system before submitting the December 2012 child count in CECAS.

Please be aware that any student record without a valid NCWISE ID in the December 2012 child count file will be rejected from CEDARS. If the student record is rejected in CEDARS the record will not be counted.

The timeline below is for all LEAs, Charter schools and SOPs for the submission of the December 2012 child count.

11/8/2012 - 12/2/2012 - Resolve near matches and duplicates in UID.
11/8/2012 - 12/2/2012 - Submit test count in CECAS to prepare records.
12/3/2012 - December 2012 Child count opens in CECAS.
12/7/2012 - Initial child count submission due in CECAS.
12/17/2012 - December 2012 child count must be certified in CECAS.

If you have any questions regarding the December 2012 child count submission schedule, please contact the Help Desk at (919) 807-4357 and press option 2 for CECAS.

10/16/2012 - CECAS FAQ - Recent changes to DEC4 and DEC5

Questions about DEC4

1. We had an IEP meeting in June and the completed DEC4 was validated with no errors but left in Meeting status. Now when I try to Close/Verify it, I get this error message: "Placement & Justification Statement: A School or Preschool selection is required for considered educational placements." How can I Close/Verify this DEC4?

The IEP Team is now required to document, by selecting from a new multi-select drop list, all of the Continuum of Alternative Educational Placements that were considered for the student. This change was implemented July 28, 2012 and affected all DEC4s that were not Closed/Verified at that time. In order to Close/Verify a DEC4 that was completed at a meeting before July 28, but left in Meeting status, you should select the setting that was determined as the student's placement by the IEP team. In other words, if the student's placement was determined by the IEP Team to be Resource, the selection of Resource should also be made in the section for all educational placements considered by the IEP Team.

2. A student was recently reevaluated. The IEP Team reviewed the IEP for the 2012-2013 school year and determined no changes were required. When I try to Close/Verify the DEC4 with the Reevaluation section completed, I get this error message: "Placement & Justification Statement: A School or Preschool selection is required for considered educational placements." How can I Close/Verify this DEC4?

The IEP Team is now required to document, by selecting from a new multi-select drop list, all of the Continuum of Alternative Educational Placements that were considered for the student. If the DEC4 you are reviewing was Closed/Verified before July 28, 2012, this question has not been completed and will need to be addressed at Revaluation. In order to Close/Verify this DEC4, you will need to select Reevaluation and Addendum as purposes and complete the new section. Record the names of the persons attending the meeting in the IEP Team amending section.

Question about DEC5

1. At a recent meeting about a student, we did not reject any placement options. On the DEC5 what do I put in this section?
II. The IEP Team or other group of appropriate people also considered the following option(s), and rejected these options because:

On July 28, 2012, the lists for the Continuum of Alternative Educational Placements and the wording, "including the continuum of alternative educational placements if applicable," were added to a section of the DEC5 that was previously required. The question still requires an answer in the textbox, but does not require a selection from the drop list. Do not select one of the radio buttons for the drop lists unless you plan to make a selection from one of the lists. If a selection is made it can be changed but not deleted except by deleting the entire form.

10/11/2012 - CECAS Training Site Maintenance

The CECAS Training Site will be down for maintenance on Sunday, 10/14/2012, from 6:00pm to 9:00pm. Thank you for your patience during this interruption.

10/11/2012 - Congratulations to Mrs. Lorie Randolph

The EC Delivery team is thrilled to announce that our very own CECAS Support person, Lorie Crowder became Mrs. Lorie Randolph on September 29, 2012! Congratulations and hopes for many happy years to the newlyweds!!! Please note the name change when contacting CECAS Support to speak with Lorie.

10/3/2012 - Advanced Student Administration Module is Now in Production!

The Advanced Student Administration Module gives users with the role of EC Data Manager access to complete most of their own data corrections. The "Adv Admin" button can be found either on the Recent Child List screen or when a Child Search is conducted. The button is to the right of the "Go To" drop list next to the "New" button. Data requests that were submitted prior to the release will be returned to users with instructions to use the Advanced Administration module. This will help users get comfortable using the new features. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

9/24/2012 - Update on End of Year Data Due

Personnel Report - The federal personnel chart for Table 2 can be accessed at https://ncdpiecd.inquisiteasp.com/cgi-bin/qwebcorporate.dll?idx=VPVQBN. The due date for the federal personnel chart is October 1, 2012.

Exit Count- The End of Year Exit Count for students with disabilities is due to be certified by close of business on Monday, October, 1, 2012. There is a process in this count that is identifying duplicate records in each count. In order for us to complete the duplicate process we must have all initial submissions in CECAS as soon as possible. Please submit an initial submission by end of day today.

To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETED
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count. From the count period drop list select September 2012 Exit Count. Select Region and LEA. Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify. Print the next page for your records.

Indicator 11- Indicator 11 submissions will begin in CECAS on Monday, October 1, 2012. All LEAs, Charter Schools and State Operated Programs must have a certified count in CECAS by close of business October 22, 2012.

Indicator 12 - Indicator 12 spreadsheets are due from all LEAs, Charter Schools and State Operated Programs by close of business on October 15, 2012. The spreadsheet and the memo are posted on http://www.nccecas.org/downloads/downloads.html under the Memorandums section. Spreadsheets must be sent to cecas.incidents@its.nc.gov

If you have any questions regarding these data due dates, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

9/17/2012 - Exit Count Process Restored and Date Extended

The issue that was causing processing problems in the Exit Count has been corrected. LEAs, Charters and SOPs may resume submitting exit files now. Due to the lost day in count processing, the count will remain open until October 1, 2012. Please make sure an initial submission is in CECAS no later than Friday, September 21, 2012 and all submissions must be certified no later than October 1, 2012. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

9/14/2012 - Hold off on September Exit Count

Due to a problem processing the count, LEAs and Charters need to hold off on submitting the September exit file. A message will be sent as soon as the issue is fixed and submissions can resume. We apologize for the inconvenience.

9/14/2012 - September 2012 Exit Count Submission

The September 2012 child count for children exiting special education is now open in CECAS. All LEA's must have an initial submission in CECAS by Friday, 9/21/2012. Each count must be completed and certified by close of business on Friday 9/28/2012. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

09/13/2012 - Password Issues in CECAS

Currently some CECAS users are experiencing issues with being able to save their password. We are working to correct this issue as soon as possible. We will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, email cecas.incidents@its.nc.gov

09/12/2012 - CECAS Maintenance 9:00pm

CECAS Production will be down for maintenance on Wednesday, 09/12/2012, from 9:00pm to Thursday, 09/13/2012, 12:00am. Thank you for your patience during this interruption.

9/10/2012 - September 2012 Exit Count Submission

The September 2012 child count for children exiting special education will be transmitted through CECAS. The submission window will open in CECAS on Friday, 9/14/2012. All LEA's must have an initial submission in CECAS by Friday, 9/21/2012. Each count must be completed and certified by close of business on Friday 9/28/2012. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

8/16/2012 - Indicator 7 Submission Extension

Due to several LEAs and Charters with incomplete Indicator 7 submissions, the EC Delivery Team is extending the deadline to close of business Friday, August 17, 2012.

8/14/2011 - REMINDER - Indicator 7 Count Submission

All submissions should be Certified no later than August 15, 2012.

*LEAs who have certified the Indicator 7 do not need to complete the steps below.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen using the totals on the Early Childhood Outcomes Report for the Active and Exited students. If the submission is rejected and different numbers are listed in the rejection, the user should resubmit using the Actual student count listed in the rejection notice.

Correcting Technical Manual Data Errors:
When the submission is in Technical Manual Data Errors status, open up the errors and resolve them using one of two ways:
1: If student needs to have COSF data added, move the student back to PK to enter data, and then back to K. Update the record on the Data Manager screens and then re-submit the count.
2: If student did not actually receive EC Pre-K services for 6 months, student should be deleted from count.

To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETED
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select Indicator 7. From the count period drop list select SY 2011-12 Ind 7. Select Region and LEA. Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.

Print the next page for your records.

7/26/2012 - Password Reset Issues

LEAs/Charters and SOPs will notice that passwords have expired for many users. This is due to the password expiration being reset to 90 days yesterday around noon. LEA data manager may contact CECAS Support for password resets. All other users should contact their LEA EC Data Manager to have their password reset. We apologize for any inconvenience this may cause however it is important that passwords be renewed after no more than 90 days to protect the integrity of the data in CECAS. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

7/24/2012 - Indicator 7, 11 and 12

The Indicator 7, 11 and 12 memo and the Indicator 12 spreadsheet, sent from the Exceptional Children Division on June 11, 2012, has been posted to the Documents tab of www.nccecas.org.

Indicator 7 count will open in CECAS on August 1, 2012. LEAs must have their submissions completed and reporting users must have their spreadsheets sent to CECAS support no later than August 15, 2012.

Indicator 11 count will open in CECAS on October 1, 2012 and submissions must be completed no later than October 22, 2012.

All LEAs must submit their Indicator 12 spreadsheet to cecas.incidents@its.nc.gov no later than October 15, 2012.

7/19/2012 - Upcoming CECAS Enhancements!!!

Out of State Placement

CECAS will implement a new module which will allow users to enter students that transfer into an LEA from out of state with a comparable services plan. This module will be accessed when a user checks the new Out of State Comparable Services Plan checkbox on the Special Ed screen in CECAS. The comparable services plan will allow users to include students on child count while in the process of referral and evaluation. LEAs and Charters will need to attend training to understand the new process for out of state placement. Training is scheduled for August 23 and August 30, 2012. Information on training can be located on the CECAS communication site at http://www.nccecas.org/training/scheduledtraining.html

Pre-K Levels

Users will notice a new droplist next to the grade field on the Special Ed screen in CECAS called PK Level. This field will be activated when a user selects the grade of pre-kindergarten (pre-k) in the student record. Once selected, the PK Level will distinguish pre-k students by their age. For example, if an LEA has a pre-k student who is 3 years old, they should choose the PK Level code - PK3: Pre-Kindergarten 3 year old. If a student is 4 years old or older users should select the PK Level code - PK: Pre-Kindergarten. There will also be inactive codes in the system for ages 0, 1 and 2. These will only be used when a record comes from NCWISE with one of these levels selected. Users should select one of the active codes on the Special Ed screen and make sure the appropriate PK Level is selected in NCWISE as well.

Updates to IEP ( DEC4) and Prior Notice (DEC5) forms

A new item has been added to the IEP (DEC4) in CECAS. The IEP Team is now required to document, by selecting from a new multi-select droplist, all of the Continuum of Alternative Educational Placements that were considered for the student.

The documentation of the one placement that was determined to be appropriate for the student has not changed.

The Prior Notice (DEC5) has been updated with a change to Question II on the Explanation of Action screen. The new text is: The IEP Team or other group of appropriate people also considered the following option(s), including the continuum of alternative educational placements if applicable, and rejected these options because:

A multi-select drop list has been inserted for documenting any placements that were rejected by the IEP Team.

Release Information

The EC Delivery team plans to release these enhancements to CECAS production on Saturday, July 28. More information regarding the release and CECAS availability during the release will be sent out prior to the release date. If you have any questions regarding these enhancements or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

6/12/2012 - Forms accept special symbols

CECAS has recently been enhanced to allow users the ability to enter +, > and < symbols in all text boxes and text areas on the DEC1, DEC3 and DEC4 screens. We are pleased to be able to provide this improvement, which was requested by users.

5/10/2012 - Guidelines for Having NCWISE IDs Corrected in CECAS

The NCWISE ID is now a locked field in CECAS. Users are no longer allowed to enter, update, or remove the NCWISE ID. If you find that the NCWISE ID is not correct in CECAS, follow the instructions below:

1. Make sure all near matches have been resolved in the UID system.

2. Contact your NCWISE Data Manager to locate the student in NCWISE. Determine and report the cause of the incorrect NCWISE ID:

Does the student have a duplicate student record in NCWISE? This occurs when a student has more than one record in NCWISE and each record has a different NCWISE ID#.
If the student record is duplicated in NCWISE, document the duplicated records' NCWISE IDs and contact the NCWISE helpdesk via email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1. If logging a ticket, please note the ticket as 'Duplicate Student'.
Does the student have only one record in NCWISE but the NCWISE ID is not the same as the NCWISE ID in CECAS?
If so, document the record's correct NC WISE ID and the incorrect NCWISE ID. Then contact the NCWISE helpdesk via email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1. If logging a ticket, please note the ticket as 'UID Student Issue'.
Can the student be located in NCWISE?
If you can not locate a record for the student in NCWISE, document the student's NCWISE ID as it is in CECAS. Then contact the NCWISE helpdesk via email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1. If logging a ticket, please note the ticket as 'UID Student Issue'.
Does the same NCWISE ID appear for two or more different students? This occurs when more than one student has the same NC WISE ID in NCWISE.
If the NCWISE ID is assigned to more than one student in NCWISE, document the student records' NCWISE ID and contact the NCWISE helpdesk via email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1. If logging a ticket, please note the ticket as 'Duplicate NCWISE ID'.

3. CECAS will correct the incorrect NCWISE ID after it receives the update from NCWISE.

If you have any questions regarding any CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.If you have any questions regarding UID or NCID, please email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1.

PLEASE DO NOT REPLY TO THIS MESSAGE

05/09/2012 - CECAS Maintenance 9:00pm

CECAS will be down for maintenance on Wednesday, 05/09/2012, from 9:00pm to Thursday, 05/10/2012, 12:00am.

Thank you for your patience during this interruption.

05/07/2012 - PSSP Form is now available

The Private School Service Plan, PSSP, is now available as a main EC Form within CECAS.

Webinar training is available 05/24/12. Please follow the link to register http://www.nccecas.org/training/scheduledtraining.html

4/30/2012 - Changes to Tests and Accommodations in CECAS

The following updates to the list of tests will be made in CECAS by May 1, 2012.

Changes to Tests and Accommodations in CECAS
New Tests for 2012-2013 IEPs	2011-2012 Tests to be inactivated as of August 15, 2012
EOG - English Language Arts (pk-8)	EOG - Reading
EOC - English II (9 and above)	EOC - English I
EOC - Algebra I/Integrated I (9 and above)	EOC - Algebra I
NCEXTEND1 - Algebra I/Integrated I (9 and above)	NCEXTEND1 - Math (9 and above)
NCEXTEND1 - English Language Arts (pk-8)	NCEXTEND1 - Reading (PK-8)
NCEXTEND1 - English II (9 and above)	NCEXTEND1 - Reading (9 and above)
NCEXTEND1 - Biology (9 and above)	NCEXTEND1 - Science (9 and above)
NCEXTEND1 - Grade 11 (9 and above)	(no equivalent 2011-2012 test)
NCEXTEND2 - English Language Arts (pk-8)	NCEXTEND2 - Reading (PK-8)
NCEXTEND2 - English II (9 and above)	(no equivalent 2011-2012 test)
NCEXTEND2 - Algebra I/Integrated I (9 and above)	(no equivalent 2011-2012 test)
NCEXTEND2 - Biology (9 and above)	(no equivalent 2011-2012 test)
CTE Postassessments	Other (Note: Other is not being inactivated as an Accommodation)

Users should begin using the new tests for IEPs in effect for the 2012-2013 school year. It is not necessary to amend existing IEPS to change the test name when there is an equivalent test for the 2011-2012 school year (for example, EOG-Reading does not need to be changed to EOG - English Language Arts).

If a student needs to take one of the tests that does not have a 2011-2012 equivalent (for example, NCEXTEND1 - Grade 11), the IEP will need to be amended.

The following Accommodations will be updated in CECAS by May 1, 2012.

Accommodations will be updated in CECAS
New Accommodations for 2012-2013 IEPs	2011-2012 Accommodations to be edited	2011-2012 Accommodations to be Inactivated as of August 15, 2012
Computer Reads Test Aloud - Student Controlled	Test Administrator Reads Aloud(all variations)	Hospital/Home Testing
		Keyboarding Devices
		Responds with Use of Aug Comm Device (EXT1 Only)

4/20/2012 - CECAS Maintenance 4/21/12 9:00pm

CECAS will be down for maintenance on Saturday, 4/21/12, from 9:00pm to Sunday, 4/22/12, 12:00am. Thank you for your patience during this interruption.

4/10/2012 - Analysis Tool Training

Analysis Tool training webinar sessions have been made available in April.

April 19, 2012, 1-3pm, Analysis Tool I. Trainees will be able to identify the process of navigating through the data analysis tool and will create a report. Register https://www1.gotomeeting.com/register/119810240
April 26, 2012, 1-3pm, Analysis Tool II. Trainees will be able to identify the process to create child count and real-time data analysis tool reports. Also, Trainees will be able to identify the process to save views and export data to Excel file. Register https://www1.gotomeeting.com/register/549918040

3/29/2012 - Training Login has Moved

In order to simplify the login process, the link for a CECAS Training Login has moved to the Training tab of this site. Please click the tab "Training" and view the left hand pull down menu. "Login" is shown below "Recorded Sessions." Selecting "Login" will direct you to login to the Training site.

3/27/2012 - Addition of new Tests in Plan/IEP

Please be aware that the following new tests have been added to the Testing and Accommodations Screen in Plans and IEPs:
American College Testing (ACT)
ACTPlan
ACTWorkKeys
If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

3/21/12 - CECAS will be down for maintenance Sunday 3/25/12 from 11:30pm to 3/26/12 6:00am.

We apologize for any inconvenience this may cause you.

3/16/2012 - Instructions for Medicaid Audit Report Revised*

*LEA LEVEL MESSAGE

The EC Delivery Team has posted revised instructions for pulling the Medicaid Audit Report on the CECAS Communications Site on the Documents tab under the Reference Section. Please click Here. This report will pull all data and then allow users to filter the data for the time period of 7/1/2010 - 6/30/2011. Users my have access to CECAS with Analytics permissions to build this report. If you do not have access to Analytics, please contact your LEA CECAS Data Manager or your EC Director to gain access. The CECAS Help desk cannot grant permissions to Analytics or set up new users in CECAS. This must be handled in the LEA.

3/16/2012 - April 2012 Periodic Child Count Submission Schedule

The April 2012 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Click Here. Please note that EC Directors will now be mailing this form to the EC Delivery Team.

Submission Schedule
LEA	Submission Date
Initial Submission from all LEAs and all Charter Schools	4/2/2012 through 4/6/2012
Deadline for Certification Status	4/13/2012

3/15/2012 - Resolving Near Matches - Reminder:

In preparation for the April Child Count, users have until 5pm on Wednesday, March 21st, to resolve all near matches in the UID system. CECAS will submit records to the UID system after 5pm March 21st. All records not resolved prior to the submission to the UID system will be duplicated.

If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.
If you have any questions regarding UID or NCID, please email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1.

3/15/2012 - Training Unavailable at 6:00PM Today

The CECAS Training site will be unavailable from 6:00 pm on Thursday, March 15 until 7:00 am on Monday, March 19.
The Training records captured 5:00 pm on 3/14/12 will be moved to the new hardware environment during this time.

3/15/2012 - Instructions for Medicaid Audit Report

*LEA LEVEL MESSAGE

The EC Delivery Team has posted the instructions for pulling the Medicaid Audit Report on the CECAS Communications Site on the Documents tab under the Reference Section. Please click here. Users may have access to CECAS with Analytics permissions to build this report. If you do not have access to Analytics, please contact your LEA CECAS Data Manager or your EC Director to gain access. The CECAS Help desk cannot grant permissions to Analytics or set up new users in CECAS. This must be handled in the LEA.

3/13/2012 - New CECAS Production Site is Available

The new CECAS production site is now available. Please note the new URL to reach the site is https://prod.nccecas.org/cecas/. Before accessing the new site, please review the following tips.

Tips:
1. Prior to logging into the updated CECAS site for the first time, we recommend clearing your browser cache. Instructions for this procedure are located at http://www.nccecas.org/training/training-downloads.html as handout R1 - Clearing the Cache Files. If you do not clear your browser cache, you may experience unexpected errors.
2. Please review document D2 - CECAS Enhancement Getting Started Guide to get acquainted with some of the changes to the application also located at http://www.nccecas.org/training/training-downloads.html.
3. Users may be prompted to load MS Silverlight while using CECAS. Please follow the messages you receive to load this software.
4. Please verify that pop-up blockers are always turned off when accessing CECAS. (Always allow pop-ups)
5. EC Directors and CECAS Data Managers have been given access to the Analytics tool. If you need access please contact your CECAS Data Manager. NCDPI cannot grant access to school level users.
6. Due to the vast amount of data in CECAS, the Analytics Tool is still being loaded. You may encounter inconsistent data in the tool until this process is complete. Another communication will be sent out once the data load is finished.

Future Date:
Wednesday, March 14, 2012 at 5:00 PM - CECAS Training records closed (no further edits or additions will be moved to the new training hardware)
Thursday, March 15, 2012 at 6:00 PM - CECAS Training site will go offline for updating
Monday, March 19, 2012 at 7:00 AM - CECAS Training site will be back online.

3/6/2012 - Update on CECAS Availability

New Information - Please read all the way through

The CECAS Production site will become unavailable to users at 7:00 PM on Thursday, March 8. Users will be able to access the updated site at 7:00 AM on Tuesday, March 13. Prior to logging in to the updated CECAS site for the first time, we recommend clearing your browser cache. Instructions for this procedure are located at http://www.nccecas.org/training/training-downloads.html as handout R1 - Clearing the Cache Files. We also recommend that you review D2 - CECAS Enhancement Getting Started Guide.

We have arranged to keep the CECAS Training site and the CECAS Information site online during this transition time. You will continue to have access to these sites even while the production site is offline. The CECAS Training site will go offline on Thursday, March 15 at 6:00 PM for updating and will be back online by Monday, March 19 at 7:00 AM.

3/6/2012 - CECAS Training Site Unavailable 3/16/12

The CECAS Training site will be unavailable from 6:00 pm on Thursday, March 15 until 7:00 am on Monday, March 19. The Training records will be moved from the old hardware to the new hardware environment during this time.

3/2/2012 - Reminder of CECAS unavailability

CECAS will be unavailable from 7:00 pm on Thursday, March 8 until 7:00 am on Tuesday, March 13 while CECAS is being moved to a new hardware environment.

CECAS Daily Users

During this time you will not be able to log in to any of the CECAS sites. CECAS will be unavailable for viewing, editing, or adding records. Please make any necessary preparations, such as printing out any reports or forms you may wish to access during the period when CECAS is unavailable.

*Data you have entered and saved in CECAS prior to CECAS going offline on March 8, including forms in any status, will be safeguarded during the transition to new hardware. No forms will be deleted.*

CECAS Reporting Users

All integration files (ECBasicOLTP and ECAccommodations) will be suspended during the period of March 5, 2012 through March 12, 2012. CECAS will be unavailable during this period of time so files will not be accepted. You may resume your normal file submission on Tuesday, March 13.

2/24/2012 - Reminder of CECAS unavailability

CECAS will be unavailable from 7:00 pm on Thursday, March 8 until 7:00 am on Tuesday, March 13 while CECAS is being moved to a new hardware environment.

CECAS Daily Users

Data you have entered and saved in CECAS prior to CECAS going offline on March 8, including forms in any status, will be safeguarded during the transition to new hardware. No forms will be deleted.

CECAS will have a new look when it comes back online. You can get a preview of the new look by participating in one of the training sessions on March 1. Go to http://www.nccecas.org/training/scheduledtraining.html for more information and a link to register for a session.

CECAS Reporting Users

2/21/2012 - CECAS Unavailability Dates

CECAS will be moving to new hardware beginning March 8, 2012 at 7:00pm. In order to implement this change, CECAS will be unavailable from March 8, 2012 at 7:00 pm to March 13, 2012 at 7:00 am. CECAS will be available after 7:00 am on March 13, 2012. We regret the inconvenience this will cause, but the new hardware is essential to the continued operation of CECAS by a growing number of users.

CECAS Daily Users

Please take note of the dates CECAS will be unavailable and plan in advance for an alternate form of documentation of IEP team meetings during this period. Once CECAS is restarted, enter plans and/or forms and document any referrals, evaluations, or placements that were updated during the few days when CECAS was unavailable. Please do not cancel or reschedule meetings that are required to keep your records in compliance.

Please note that ALL CECAS sites will be offline, including Training and the CECAS Information sites. The CECAS listserv will continue to operate during this time. Please watch for listserv emails containing more information as we move closer to the implementation date.

CECAS Reporting Users

2/6/2012 - CECAS DEC 4 Re-Open Button IS Now Activated

The re-open button will only be available for users with the role of EC Data Manager. Once the user clicks the re-open button a warning will appear explaining that once the form is opened, the plan is deleted and this cannot be retrieved. After changes are made to the meeting status DEC 4 and the form is closed/verified again, a new plan will be automatically created. Users who wish to delete a DEC 4 may also use this button to first open the form and then a Delete button will appear on the EC Form detail screen if the DEC 4 is not a parent form to other closed/verified forms.

Users will no longer need to send data requests to CECAS Support to reopen or delete a DEC 4 form. Only send a data request to delete a DEC 4 if the DEC 4 is a parent to another closed/verified form.

Please be aware that if the DEC 4 form is the only current plan for the student record, opening the form will remove the student from any Active reports and possibly place the student on the Closed Services list until the form is closed/verified again.

If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

1/31/2011 - Additional Competency Goals in DEC4

The CECAS team is continuing to update the Competency Goals that are available for selection in the DEC4 for students who are tested using NCEXTEND2. New standards for High School English/Language Arts (9-10 ELA and 11-12 ELA) and High School Math will begin to appear in the dropdown list. The process will take some time to complete. The older standards will remain active in CECAS until June 30, 2012.

If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

01/27/2012 - CECAS Training Schedule Modified

The following upcoming CECAS training schedule dates/times have been modified with the training webinar changes indicated below:

CECAS Training Schedule Modified
Previously Scheduled Session	Currently Modified Session
2/9/12 9am - 10 am (and) 10:30am - 11:30am A31 - HW & OS Enhancements	2/9/12 9am - 10am A28 - Intro to Reports
2/9/12 1pm - 3pm A23 - Analytics Tool I	2/9/2012 1pm - 2pm A33 - Reports I
2/16/12 9am - 12pm A36 - NEW! Analytics Tool II	2/16/12 9am - 10am A34 - Reports II
3/1/12 9am - 10am A28 - Intro to Reports	3/1/12 9 am - 10am (and) 10:30am - 11:30am A31 - HW & OS Enhancements
3/1/12 1pm - 2pm A33 - Reports I	3/1/12 1pm - 3pm A23 - Analytics Tool I
3/8/12 9am - 10am A34 - Reports II	3/8/12 9am - 11am A36 - NEW! Analytics Tool II

If you were previously registered for any of the sessions that were changed, please note that those sessions were cancelled and you will need to register again for the session(s) from the modified schedule on the CECAS Communication website (http://www.nccecas.org/training/scheduledtraining.html). Please don't hesitate to contact your Regional Trainer with any questions that you may have. Thank you.

1/26/2012 - DEC4 Re-Open Button in CECAS

Users will notice a new button in CECAS on the EC Forms list screen. Next to the DEC4 link there is a button to re-open the DEC4. Currently this button is disabled. In the near future this will be an administrative feature and will only be available to data managers. This new enhancement will remove the need for data managers to send data requests to reopen the DEC4 form. Users should be aware that once a form is re-opened, the original plan will be deleted and cannot be recovered. Only by re-closing the DEC4 form will a new plan be created.

1/10/2012 - Testing Accommodations descriptions have been updated

The following new Testing Accommodations have been added in CECAS:
    Test Administrator/Computer Reads Test Aloud (in English) - Read by Student Request
    Test Administrator/Computer Reads Test Aloud (in English) - Read Everything
    Test Administrator/Computer Reads Test Aloud (in English) - Other
    Testing in a Separate Room - Small Group
    Testing in a Separate Room - One-on-One
The following Testing Accommodations will be inactivated in CECAS as of 1/14/2012:
    Test Administrator/Computer Reads Test Aloud (in English)
    Testing in a Separate Room
Begin to use the new accommodations as your write new IEPs. There is NO NEED to amend existing IEPs that contain the inactivated accommodations. The inactivated accommodations will continue to appear in testing reports.
If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

1/4/2012 - December 2011 Periodic Count - ID Cleanup Required (CECAS Reporting Users Only)

Resolving Near Matches - Reminder:
CECAS has submitted reporting user records from the December 2011 child count to the UID system. Reporting users have until 7am Monday, January 9, 2012, to resolve all near matches in the UID system.
If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.
If you have any questions regarding UID or NCID, please email dpi.incidents@its.nc.gov or call (919) 807-4357, press 1.

1/4/2012 - CECAS Implemented the Following Security Requirement

Unsuccessful logon attempts will be limited to three attempts, before the user logon process is disabled. Users will need to contact their LEA CECAS Contact, to have their password reset. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

12/21/2011 - Thank you and Happy Holidays from the EC Delivery Team

We would like to thank all of our users for their hard work in the implementation of new data requirements this year. We recognize the diligent efforts of each of you in using the UID system, accommodations data collection and other changes in CECAS. We are looking forward to 2012 with new hardware and reporting enhancements in CECAS. Happy Holidays and Happy New Year from the EC Delivery team!!!

12/21/2011 - PRC29 Mid-year Training

CECAS daily users are encouraged to enroll for refresher training on PRC 29. This session will thoroughly cover how to enter the PRC 29 Request, Baseline Student Information Form (SIF), how to make a student PRC 29 Eligible, how to do document the Mid Year SIF, End of Year SIF, how to make a student PRC 29 Ineligible, how to add students after funding and also how to use the associated PRC 29 reports in the CECAS application.

1/26/2012, 1pm - 3pm https://www1.gotomeeting.com/register/382957224

2/2/2012, 9am - 11am https://www1.gotomeeting.com/register/157713177

If you have any questions regarding this or any other CECAS issue, please contact you regional trainer.

1/13/2012 - Review of Accommodations Form Report (RAFR) Offline Today

The Review of Accommodations form report is currently unavailable in CECAS for users. The form should be restored between 6:00 PM -7:00 PM tonight. .We will post here as soon as it becomes available again. If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.