Welcome to the CECAS Information Site!
CECAS Listserv
In May 2007, we created a group mailing list to immediately notify all users of any issues or changes that occur with the CECAS application. We want to remind users to encourage all staff to join. It does not replace the news posted on our home page.
This is a self-subscribe list. To become a member, please send an email to subscribe-cecasannouncements@lists.dpi.state.nc.us. If you have any questions, please contact the Help Desk at cecas-support@dpi.state.nc.us.
Login
To access CECAS, have your User ID and password ready and click on the link below:
User ID assignment, and the security levels (roles) granted to users is an LEA decision, and proceeds according to LEA timetables. If you need a User ID assigned, please contact your LEA CECAS Contact.
CECAS Maintenance
Next Scheduled CECAS Maintenance
Scheduled maintenance could possibly bring down the application for a short period of time. No scheduled maintenance will begin prior to 5 PM.
News and Updates
12/17/2008 - Periodic Child Count End Date Extended
Due to problems with the CECAS system during the child count process, we have decided to extend the count period end date. All certifications are to be completed by close of business December 19, 2008. You may re-submit as often as you need during this time period.
If your LEA has not certified the child count please use the following instructions:
1. Exited Record Errors
CECAS performs an exit count at the same time it does an active count. In December and April, DPI uses only the active count data.
Any errors you receive in exited data can be resolved from inside the submission by using the following steps:
Resolve all active record errors in the student record and re-submit.
Click the "Move to Active, Exited, or Delete Student" link on your "Submission Processing Work Box" screen.
Search for and select the exited record.
Select the radio button next to the record name.
Click the Delete button.
Click the YES button in the pop-up window.
After all steps are completed, wait for the system to process the records to Validation Completed and then Certify. Do not re-submit.
2. Child Count Must be Uncertified To Make Corrections.
Some LEAs have corrected records on the DEC 2008 Child Count using the Child Count Reduction Correction Screen. If this screen is used to make corrections before the count is closed, LEAs could be penalized for submitting incorrect information.
All error corrections should be made in the Validation Completed status under Move to Active, Exit or Delete Student until the count is closed to avoid any penalties for your LEA.
3. To Certify the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count Period field. Select December 2008 Periodic Child Count. Do not select a file type.
Click Search.
The Certify button will appear next to the Search button.
Click Certify.
Print this page for your records.
* If the EC Director is not the User who submitted the child count, please go to the Downloads Page of http://www.nccecas.org/ and print the December 1, 2008 Verification Form . Complete and mail it to the address specified on the form. If you have any questions, please contact cecas-support@dpi.state.nc.us.
