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10/16/2018 - CECAS is expected to be offline between 8pm and midnight Saturday, 10/20

CECAS is expected to be offline between 8pm and midnight Saturday while routine maintenance is performed on the database servers.

10/01/2018 - Indicator 11 Count is Due on 10/19/2018

Indicator 11 is now open for submissions. All test counts have been deleted. All LEAs, Charter schools, and State Operated Programs that completed a December 2017 child count must submit and certify Indicator 11 no later than October 19, 2018.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen.
Click Next.

To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETED.
The EC Director must sign into CECAS. Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select Indicator 11. From the count period drop list select SY 2017-18 Ind 11.
Select your Region and LEA.
Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.

Print the next page for your records.

All errors must be corrected and all LEAs, Charters and State Operated Programs must certify their submissions no later than September 28, 2018. If you have any questions regarding the End-of-Year Reporting for Exiting Data, please contact your Regional Trainer or the Help Desk at (919) 807-4357 and press option 3 for CECAS.

9/27/2018 - Reminder Exit Count Closes Friday, September 28, 2018

If you have already submitted your Exit count, thank you and please disregard this message. The 2017-18 Exit Count is well underway. Please be reminded that all LEAs, charter schools and state operated programs are expected to be certified by close of business on Friday, September 28, 2018.

*New Charter schools that began in the 2018-19 school year do not need to complete the Exit count.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Click and fill in the drop lists on the following page.

To Certify the Count:
Make sure the count status is VALIDATION COMPLETED
The EC Director must sign into CECAS.
Open the Data Exchange folder.
Open the Periodic Count folder.
Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count.
From the count period drop list select September Exit 2018 Child Count.
Select your Region and LEA.
Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.
Print the next page for your records.

All errors must be corrected and all LEAs, Charters and State Operated Programs must certify their submissions no later than September 28, 2018. If you have any questions regarding the End-of-Year Reporting for Exiting Data, please contact your Regional Trainer or the Help Desk at (919) 807-4357 and press option 3 for CECAS.

06/15/2018 - CECAS Dark Period - POSTPONED

CECAS daily users, the CECAS dark period is being rescheduled. CECAS will not go down today. Continue to use CECAS as usual and please keep your data as accurate and current as possible in preparation for a new dark period date, which will be communicated. Again, CECAS will not go down today and a new dark period date will be provided as the new schedule is set.
If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357 (press 2 for CECAS) or submit a help desk ticket.
If you have any ECATS questions, please submit your questions to the ECATS email (ECATS.Info@dpi.nc.gov) or use the CECAS contact information previously noted.

06/11/2018 - CECAS Dark Period Reminder for 06/15/2018

CECAS daily users, this is a reminder that the CECAS dark period will begin June 15. CECAS will go down at 5:00 pm this Friday, June 15th. CECAS will not be used again to write IEPS but the dark period will end July 11th with ECATS coming up as the new statewide IEP system. Please make sure your data is as accurate and up to date as possible. More information will be forthcoming as the week progresses.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or submit a help desk ticket.

03/27/2018 - April 2018 Periodic Child Count Submission Schedule

The April 2018 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below. Please note the extension provided to accommodate spring break across the state has remained for the 2018 submission.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Please note that EC Directors can either sign and scan or mail the form to Kelley Blas.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or submit a help desk ticket.

The submission schedule is as follows:

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs, all Charter Schools 4/2/2018 through 4/13/2018
Deadline for Certification Status 4/20/2018

02/15/2018 - Issue Resolved for Impacted CECAS Users

The issues reported earlier this morning impacting some users has been resolved. We apologize for any inconvenience this may have caused. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1 for CECAS.

02/15/2018 - CECAS ALERT - Server Restart Scheduled

In order to try and correct the issue that we are experiencing with CECAS we are going to perform a RESTART of the servers today starting at 11:00 a.m. February 15, 2018. Please be sure and save all information before 10:50 a.m. and log out of CECAS. Do not log back in until you receive another message from us that all servers are back up and running. You may also check the Comm site for updates.

01/12/2018 - December 2017 Child Count Change Report

The 2017 Year to Year Change Report showing the student count changes for each LEA from the December 2016 Child Count to the December 2017 Child Count has been posted to the CECAS information site on the documents tab under the Periodic Count section. Please look at the report and if your LEA, Charter school or State Operated Program has been highlighted in red, it has shown a significant increase or decrease of more than 20% and more than 20 students, the EC Director should email an explanation for the change to kelley.blas@dpi.nc.gov by 2/1/2018. We appreciate your timely response to this request.

11/28/2017 - December 2017 Periodic Child Count Submission Schedule

The December 2017 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The submission schedule is as follows:

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs, all Charter Schools 12/1/2017 through 12/8/2017
Deadline for Certification Status 12/15/2017

EC Directors must review the child count, prior to submission, for errors such as duplicate records, incorrect age, grade, setting and disability. All of this information is available to daily users on the Periodic Count Export Student List in CECAS. Please remember that when certifying the Child Count, the EC Director is assuring that all data submitted is accurate.

LEAs submitting the child count to CECAS as reporting users need to ensure their .xml file contains all required items. Incomplete .xml files will be deleted. For assistance with building an accurate complete .xml file, review the Third-Party Integration Supplement v1.6. This document is located on the Reporting User Info tab of the CECAS Communications website.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS.

10/09/2017 - 2017 Data Submission for Indicator 12

Indicator 12 will be submitted on spreadsheets by all LEAs. Charter Schools do not need to submit an Indicator 12 spreadsheet this year. The Indicator 12 spreadsheet has a tab with helpful clarifications to assist LEAs in entering their data. The spreadsheet is posted on the CECAS communication site on the Documents tab under Periodic Count.

The due dates for the Indicator 11 and 12 are listed below. Your cooperation in meeting the deadlines for data submission is greatly appreciated. Please email all Indicator spreadsheets to ecindicators@dpi.nc.gov

Indicator 11 - October 20, 2017
Indicator 12 - October 20, 2017

10/02/2017 - Indicator 11 Count Opens Today

Indicator 11 is now open for submissions. All test counts have been deleted. Please submit an initial submission by October 13, 2017. All LEAs, Charter schools, and State Operated Programs that completed a December 2016 child count must submit and certify Indicator 11 no later than October 20, 2017.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen.
Click Next.

To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETED
The EC Director must sign into CECAS. Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count Period Type field. From the Count Period Type drop list select SY 2016-17 Indicator 11 Count.
Select Region and LEA. Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.

Print the next page for your records.

If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1 for CECAS.

09/11/2017 - September 2017 Exit Count Submission Schedule

The September 2017 child count for children exiting special education will be transmitted through CECAS based on the submission dates as listed in the table below. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3 for CECAS.

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs, all Charter Schools, all State Operated Programs 09/15/2017 through 09/22/2017
Deadline for Certification Status 09/29/2017

08/01/2017 - Reminder - Indicator 7 Count Opens Today

Indicator 7 will be submitted using the CECAS system this year. No changes have been made to this process for the 16-17 end of year collection. Reporting users that used the XML upload in CECAS for the December 2016 child count, will use a spreadsheet for Indicator 7. The Indicator 7 spreadsheet for reporting users is posted on the CECAS communication site on the Reporting Users tab.

Indicator 12 will be submitted on spreadsheets by all LEAs. Charter Schools do not need to submit an Indicator 12 spreadsheet this year. The Indicator 12 spreadsheet has a new tab with helpful clarifications to assist LEAs in entering data. The Indicator 12 spreadsheet is posted on the CECAS communication site on the Documents tab under Memorandums.

The due dates for the Indicators are listed below. Cooperation in meeting the deadlines for data submission is greatly appreciated.
Please email all Indicator spreadsheets to ecindicators@dpi.nc.gov

Indicator 7 - August 15, 2017
Indicator 12 - October 22, 2017

The Table 2 - Federal Personnel report for the 2016-17 school year will be collected via survey. The due date for the federal personnel chart is August 15, 2017. Your cooperation in meeting the deadline for data submission is greatly appreciated. If you have any questions regarding this data request, please contact your Regional CECAS Trainer.

04/17/2017 - April Child Count Submission

**Thank you to all of the LEAs who have completed and Certified the child count. Please disregard the following message.**

The April count is well under way and most LEAs and Charter Schools have completed an initial submission. Please make sure to submit and certify your count by close of business on April 21, 2017.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission and fill in the drop list.

We have several LEAS in Validation complete; please see the steps below to certify your count.

To Certify the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder.
Open the Periodic Count folder.
Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count.
From the count period drop list select April 2017 Child Count.
Select your Region and LEA.
Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.

Print the next page for your records.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1 for CECAS.

4/04/2017 - CECAS Daily Users Monthly Webinar Scheduled for 4/05/2017

The CECAS Daily Users webinar is scheduled for April 5, 2017 at 9:00AM. Please join us at this GoToWebinar. You must register in order to attend. The target audience for the CECAS Daily Users webinar is CECAS Data Managers and EC Directors, but other interested users may also join.

A schedule of all of the Daily Users webinars for 2017 has been placed on the Documents tab of the CECAS Information site. Use this schedule and the accompanying links to register for webinars for the upcoming year.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press option 3, then option 1.

3/27/2017 - April 2017 Periodic Child Count Submission Schedule

The April 2017 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below. Please note the extension provided to accommodate spring break across the state has remained for the 2017 submission.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Please note that EC Directors can either sign and scan or mail the form to Kelley Blas.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or submit a help desk ticket.

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs and all Charter Schools 4/3/2017 through 4/14/2017
Deadline for Certification Status 4/21/2017

3/3/2017 - CECAS Production Outage Sunday 3/5/2017

The NC Department of Information Technology (DIT) will be performing security updates on all Windows servers Sunday morning, March 5, between 4am and noon. Server restarts are required for these updates, and this could result in a brief interruption in the availability of the CECAS application.

1/6/2017 - CECAS Production Outage Sunday 1/8/2017

The NC Department of Information Technology (DIT) will be performing security updates on all Windows servers Sunday morning, January 8, between 4am and noon. Server restarts are required for these updates, and this could result in a brief interruption in the availability of the CECAS application.

01/03/2017 - December 2016 Child Count Change Report

A report showing the student count changes for each LEA from the December 2015 Child Count to the December 2016 Child Count has been posted to the CECAS information site on the documents tab under the Periodic Count section. (December 2016 Child Count Change Report) Please look at the report and if your LEA, Charter school or State Operated Program has been highlighted in red, it has shown a significant increase or decrease of more than 10% and more than 10 students, the EC Director should email an explanation for the change to kelley.blas@dpi.nc.gov by 2/1/2017. We appreciate your timely response to this request.

12/16/2016 - CECAS Daily User Webinar Schedule for 2017

The 2017 CECAS Daily User Webinars have been scheduled as bi-monthly rather than monthly as in previous years. Webinars will be held from 9AM - 10AM on the first Wednesday of even months: February 1, April 5, June 7, August 2, October 4, and December 6.

The first CECAS Daily Users webinar is scheduled for February 1, 2017 at 9:00AM. Please join us at this GoToWebinar. You must register in order to attend. The target audience for the CECAS Daily Users webinar is CECAS Data Managers and EC Directors, but other interested users may also join.

A schedule of all of the Daily Users webinars for 2017 has been placed on the Documents tab of the CECAS Information site. Use this schedule and the accompanying links to register for webinars for the upcoming year.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press option 3, then option 1.

Old News ...

CECAS Announcements

CECAS Announcements is a special topic within the GovDelivery group mailing list used to quickly notify subscribers of any issues or changes that occur with the CECAS application via email. We encourage all users to join.
To become a member, please contact your Regional Trainer.