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04/01/2015 - CECAS Release Notes - Production Environment

V3.7.23.0 (31st March, 2015)

Background information: The purpose of this release was to provide minor bug fixes and enhancements.

Miscellaneous Bug Fixes & Enhancements
1. Delete the students from the system whose status is "Migrated". This data has been imported into CECAS in the initial year of implementation.
2. CECAS student search

  • Local ID Search: When a user enters a local ID with blank spaces, the system will ignore the blank space and searches for the respective students without blank space.
  • NC Student ID Search: When a user enters an NC Student ID with blank spaces, the system will ignore the blank space and searches for the respective students without blank space.

3. Periodic Count

  • When student ID type is NCWISE and user submits alpha numeric values to NCWISE ID, the system will catch it as an error and the user has to correct this ID as a numeric value
  • Race values "M" and "H" must be available in the Race Look Up table in order to catch Multiple races and Hispanic values for the students
  • Updated Races "11111" and "00000" for "M" and "H" values for the Federal reporting purposes.

4. Analytics

  • Hiding HasIEP and WasConsiderEligible fields in SpecED cube drill down results
  • Added Provider Name in the drill down results in Program Services Cube
  • Added Disability dimension in Indicator-7 Certified cube. Users can filter the data based on the Disability Code and Disability Description
  • Corrected the Re-evaluation dates logic based on the Child Special Education data from tblChildSpecEdEvaluation table in SpecED cube
  • Column heading changed to "NC Student ID" from NCWISE ID
  • Added new column "Plan Purpose" in the drill down results for Program/Service cube

3/25/2015 - April 2015 Periodic Child Count Submission Schedule

The April 2015 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Please note that EC Directors will now be mailing this form to the EC Delivery Team.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs, all Charter Schools, all State Operated Programs 4/1/2015 through 4/15/2015
Deadline for Certification Status 4/22/2015

3/4/2015 - CECAS Daily Users Monthly Webinar Scheduled for 3/4/2015

The CECAS Daily Users webinar is scheduled for March 4, 2015 at 9:00AM. Please join us at this GoToWebinar. You must register in order to attend. The registration link for the March webinar is https://www1.gotomeeting.com/register/519602033

A schedule of all of the Daily Users webinars for 2015 has been placed on the Documents tab of the CECAS Information site at http://www.nccecas.org/downloads/downloads.html. Use this schedule and the accompanying links to register for the webinars for the coming year.

2/23/2015 - Addition to Test Drop Down List

"Read to Achieve Grade 3 ELA/Reading" has been added to the drop down lists for the NC Testing Program on the Testing and Accommodations screen in the IEP/DEC4 and the manual Plan.

2/9/2015 - April 2015 Child Count Extension

The April 2015 child count submission window will be extended in CECAS through close of business on April 22, 2015 for all LEA's, Charter schools and State Operated Programs. Please complete an initial submission in CECAS, no later than April 15, 2015. The LEA Data Calendar has been updated to reflect the extension on the documents tab of http://www.nccecas.org/downloads/downloads.html. If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1 for CECAS, or email cecas.incidents@its.nc.gov

2/6/2015 - December 2014 Child Count Change Report

There are several LEAs, Charter schools and State Operated Programs that have not sent an explanation as requested on 1/12/2015 for the December 2014 child count. Please check the report and if your LEA is in red, send in a response. Green indicates that a response was received.

A report showing the student count changes for each LEA from the December 2013 Child Count to the December 2014 Child Count has been posted to the CECAS information site on the documents tab under the Periodic Count section. (Link ) Please look at the report and if your LEA, Charter school or State Operated Program has been highlighted in red or has shown a significant increase or decrease of more than 10%, the EC Director should email an explanation for the change to kelley.blas@dpi.nc.gov by 2/1/2015 . We appreciate your timely response to this request.

2/4/2015 - CECAS Daily Users Monthly Webinar Scheduled for 2/4/2015

The CECAS Daily Users webinar is scheduled for February 4, 2015 at 9:00AM. Please join us at this GoToWebinar. You must register in order to attend. The registration link for the February webinar is https://www1.gotomeeting.com/register/517320128

A schedule of all of the Daily Users webinars for 2015 has been placed on the Documents tab of the CECAS Information site at http://www.nccecas.org/downloads/downloads.html. Use this schedule and the accompanying links to register for the webinars for the coming year.

1/22/2015 - Data Flow Issues Between PowerSchool and CECAS

Currently, CECAS and PowerSchool are experiencing issues with data flow between the two systems. Records may not appear in either system in a timely manner. Vendors for both systems are currently working on the problem.

LEAs should not delay any meetings required to fulfill the EC process while this issue is being resolved. Please use paper forms if needed until the student record is added in CECAS.

If you have any questions about this issue or any other CECAS issue please feel free to contact the Help Desk at cecas.incidents@its.nc.gov or (919) 807-4357 and press option 3 for CECAS.

Thank you for your patience.

01/20/2015 - Transition to new Communication Plan

The Communication Plan Worksheet for a Student Who Is Deaf or Hard of Hearing (CPW) has been revised by the Exceptional Children Division. The transition to the new form will follow these steps:

  • Users must Close/Verify all existing CPWs by January 30;
  • All CPWs that are in any status except Close/Verified will be deleted;
  • Users will be unable to create a CPW in CECAS beginning January 31;
  • New CPW will be in CECAS at a future date.

Please use the paper form from the EC Division website until the new CPW is available in CECAS.

01/12/2015 - December 2014 Child Count Change Report

A report showing the student count changes for each LEA from the December 2013 Child Count to the December 2014 Child Count has been posted to the CECAS information site on the documents tab under the Periodic Count section. (http://www.nccecas.org/downloads/downloads.html) Please look at the report and if your LEA, Charter school or State Operated Program has been highlighted in red or has shown a significant increase or decrease of more than 10%, the EC Director should email an explanation for the change to kelley.blas@dpi.nc.gov by 2/1/2015 . We appreciate your timely response to this request.

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