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04/16/2014 - Age adjustments for LRE settings

LEAs recently received a memo clarifying the requirement to use the Early Childhood (Pre-K) settings for kindergarteners who will still be age 5 on December 1. In order to facilitate this change, the maximum age for Early Childhood settings will be changed to "less than 6" and the minimum age for School Age settings will be changed to "equal to or greater than 6."
This change will go into CECAS on April 23, 2014.

4/9/2014 - April Child Count Submission

**Thank you to all of the LEAs who have completed and Certified the child count. Please disregard the following message.**

The April count is well under way and most LEAs and Charter Schools have completed an initial submission. Please make sure to submit and certify your count, by close of business on April 15, 2014.

Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission and fill in the drop list.

We have several LEAS in Validation complete; please see the steps below to certify your count.
To Certify the Count:
The EC Director must sign into CECAS.
Open the Data Exchange folder.
Open the Periodic Count folder.
Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count.
From the count period drop list select April 2014 Child Count.
Select your Region and LEA.
Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.
Print the page for your records.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3, then 1, for CECAS, or cecas.incidents@its.nc.gov

03/27/2014 - Production Site EC Forms/Reports issue has been fixed

The CECAS Production issues reported earlier today, have been fixed. If you have any questions about these documents or any other CECAS issue please feel free to contact the Help Desk at cecas.incidents@its.nc.gov or (919) 807-4357 and press option 3 for CECAS.

03/27/2014 - Production Site Issues

Currently CECAS is experiencing issues with the database servers. We are working to correct this issue as soon as possible. We will post here when fixed. If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, email cecas.incidents@its.nc.gov

3/13/2014 - The CECAS Training site will be unavailable from 11pm this evening (March 13) until 2am Friday morning, while ITS updates the database servers. Please be sure to save your work and log off prior to 11pm tonight.

3/7/2014 - Instructions to Find Students in PowerSchool With 'Yes' or 'No' in Send Demographics to EC field

The following instructions will aid users in pulling and saving a list of students in PowerSchool that have the Send Demographics to EC field selected as 'Yes'.

1) Log into PowerSchool.
2) From the start page, enter S_NC_EC.EC_REFERRED=1 in the search box, press enter or search
3) Choose the Quick Export option
4) Enter the fields in the box that you want to export. Here are just a few that might be useful
   student_number
   lastfirst
   grade_level
   s_nc_ec.ec_referred
5) Click submit
6) Save the file
7) Open Excel.
8) Select Delimited then Next
9) Select Tab then Finish

Instructions to assist in finding students in PowerSchool With 'NO' in Send Demographics to EC field

The report above can be compared to the Quick Student List Report in CECAS. If a student is on the Quick List and not on the PowerSchool report, please check the EC Data screen to ensure the the Send Demographics to EC flag is selected.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 3 for CECAS, or email cecas.incidents@its.nc.gov.

3/5/2014 - April 2014 Periodic Child Count Submission Schedule

The April 2014 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The Special Education Child Count Verification form (for those LEAs whose EC Director does not actually do the CECAS submission) is available in the "Memorandums and Official Communications" of the Downloads Tab on the CECAS Information Site. Please note that EC Directors will now be mailing this form to the EC Delivery Team.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs and all Charter Schools 4/1/2014 through 4/8/2014
Deadline for Certification Status 4/15/2014

3/5/2014 - CECAS Daily Users Monthly Webinar Scheduled for 3/5/2014

The CECAS Daily Users Monthly Update webinar is scheduled for March 5, 2014 at 9:00AM

If you have not registered for the monthly webinar meetings, the instructions are as follows:
1. The monthly meetings will be held via GoToWebinar. You will need to follow a 1-time registration process to attend each of the scheduled meetings. Once you have initially registered at the following link (https://www1.gotomeeting.com/register/179836025)
2. Please ensure to use the link received from the GoToWebinar application to join EACH meeting scheduled throughout the year. Simply click this link a few minutes prior to the webinar's scheduled date and begin time to gain access to the webinar.
3. Make sure to keep the link received. However, if you lose the link, request this prior to the webinar via email cecas.incidents@its.nc.gov.
4. This link is to be used individually and not be shared, as it provides meeting entrance for only one meeting participant.
5. Should the meetings be canceled or moved to a different date and time, you will be notified by email.

Old News ...

CECAS Listserv

CECAS Listserv is a group mailing list used to quickly notify subscribers of any issues or changes that occur with the CECAS application via email. We encourage all users to join.
To become a member, please contact the Help Desk at cecas.incidents@its.nc.gov.