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11/14/2016 - December 2016 Periodic Child Count Submission Schedule

The December 2016 child count for children with disabilities will be transmitted through CECAS based on the submission dates as listed in the table below.

The submission schedule is as follows:

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs and all Charter Schools 12/1/2016 through 12/9/2016
Deadline for Certification Status 12/15/2016

EC Directors must review the child count, prior to submission, for errors such as duplicate records, incorrect age, grade, setting and disability. All of this information is available to daily users on the Periodic Count Export Student List in CECAS. Please remember that when certifying the Child Count, the EC Director is assuring that all data submitted is accurate.

LEAs submitting the child count to CECAS as reporting users need to ensure their .xml file contains all required items. Incomplete .xml files will be deleted. For assistance with building an accurate complete .xml file, review the Third-Party Integration Supplement v1.6. This document is located on the Reporting User Info tab of the CECAS Communications website. The URL is http://www.nccecas.org/reportinguser/reportinguser.html.

If you have any questions regarding this or any other CECAS issue, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS.

9/28/2016 - September 2016 Exit Count Reminder

The 2015-16 Exit Count is well underway. Thank you to all the LEA's/Charters that have already submitted and certified. *New Charter schools that began in the 2016-17 school year do not need to complete the Exit count.

To Certify the Count:
Make sure the count status is VALIDATION COMPLETED
The EC Director must sign into CECAS.
Open the Data Exchange folder.
Open the Periodic Count folder.
Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select EC Child Count.
From the count period drop list select September Exit 2016 Child Count.
Select your Region and LEA.
Do not select a FILE TYPE.
Click Search. The Certify button will appear next to the Search button.
Click Certify.

Print the next page for your records.

All errors must be corrected and all LEAs, Charters and State Operated Programs must certify their submissions no later than September 30, 2016. If you have any questions regarding the End-of-Year Reporting for Exiting Data, please contact your Regional Trainer or the Help Desk at (919) 807-4357 and press option 3 for CECAS.

9/15/2016 - ATTN: CECAS EC DIRECTOR/DATA MANAGERS - September 2016 Exit Count

The September 2016 Periodic Count to capture End-of-Year Reporting data on students Exiting special education will be collected from the Comprehensive Exceptional Children Accountability System (CECAS). The Exiting data are based on the July 1, 2015 through June 30, 2016 fiscal year.

The 2015-16 Exit Count is now open. An initial submission from all LEAs, Charters and State Operated Programs is required by September 23, 2016. *New Charter schools that began in the 2016-17 school year do not need to complete the Exit count.

All errors must be corrected and all LEAs, Charters and State Operated Programs must certify their submissions no later than September 30, 2016. If you have any questions regarding the End-of-Year Reporting for Exiting Data, please contact your Regional Trainer or the Help Desk at (919) 807-4357 and press option 3 for CECAS.

09/07/2016 - CECAS Daily Users Monthly Webinar Scheduled for 09/07/2016

The CECAS Daily Users webinar is scheduled for September 7, 2016 at 9:00AM. Please join us at this GoToWebinar. You must register in order to attend.

A schedule of all of the Daily Users webinars for 2016 has been placed on the Documents tab of the CECAS Information site. Use this schedule and the accompanying links to register for the webinars for the coming year.

8/11/2016 - September 2016 Periodic Count - End-of-Year Reporting: Exiting Data

The September 2016 Periodic Count to capture End-of-Year Reporting data on students Exiting special education will be collected from the Comprehensive Exceptional Children Accountability System (CECAS). The Exiting data are based on the July 1, 2015 through June 30, 2016 fiscal year. The submission schedule is as follows:

Submission Schedule
LEA Submission Date
Initial Submission from all LEAs, all Charter Schools, all State Operated Programs 09/15/2016 through 09/23/2016
Deadline for Certification Status 09/30/2016

All errors must be corrected and all LEAs must certify their submissions no later than September 30, 2016. Test counts are available now until 9/14/2016.

If you have any questions regarding the End-of-Year Reporting for Exiting Data, please contact the Help Desk at (919) 807-4357 and press option 3 for CECAS.

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CECAS Announcements

CECAS Announcements is a special topic within the GovDelivery group mailing list used to quickly notify subscribers of any issues or changes that occur with the CECAS application via email. We encourage all users to join.
To become a member, please contact your Regional Trainer.