Welcome to the CECAS Information Site!

To access CECAS, have your User ID and password ready and click on the link below:

CECAS

User ID assignment, and the security levels (roles) granted to users is an LEA decision, and proceeds according to LEA timetables. If you need a User ID assigned, please contact your LEA CECAS Contact.

Please click the link below for the CECAS Calendar:

CECAS Calendar

CECAS Listserv is a group mailing list used to quickly notify subscribers of any issues or changes that occur with the CECAS application via email. We encourage all users to join.
This is a self-subscribe list. To become a member, please send an email to subscribe-cecasannouncements@lists.dpi.state.nc.us. If you have any questions, please contact the Help Desk at cecas.incidents@its.nc.gov.

Next Scheduled CECAS Maintenance

Our next scheduled maintenance will occur with the calendar 2010 year end.

Bug releases will occur as needed after 6:00 pm. Please watch listserv for bug release information.

9/2/2010 - Production Site Reports Not Opening

Currently, users are reporting problems opening CECAS Reports. We are working on this problem and will post here when corrected. For all other CECAS issues, please contact the Help Desk at cecas.incidents@its.nc.gov.

8/31/2010 - Slowness on CECAS

Currently, CECAS is moving extremely slow when users are trying to navigate the system. We are working to correct this and will post when resolved. Contact the Help Desk at 919-807-4357 and press option 2 or email cecas.incidents@its.nc.gov for all other problems.

8/31/2010 - CECAS Bug Fixes Released to Production

The following CECAS bugs have been fixed, and were released into CECAS production this past weekend. Please let us know if you encounter any of these issues in the future.

CECAS-10416 Inactive Case Managers Showing on Case Manager Report
CECAS-13811 Optional Field Config page gets incorrect 'Min Value Must be less than max' error message
CECAS-13813 Date validation on Referrals Made is off by one day
CECAS-13972 Error message on special ed screen
CECAS-13844 On School Detail Screen When LEA Level School is Selected - Student Placement Type should be Required
CECAS-10310 ITP Code showing on Report for Special Ed

If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov

8/27/2010- CECAS Production Site Will Be Down For Maintenance 8/27/2010 at 6:15 PM

The CECAS production site will be down for maintenance 8/27/2010 at 6:15 PM. Users will be unable to access the system until approximately 2:00 pm on Saturday the 28th. The EC Delivery Team apologizes for any inconvenience that this may cause. If you have any questions regarding this or any other CECAS issue, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

8/25/2010 - Upcoming Webinar - Preparing to Roll-out CECAS EC Forms Training - Guidance and Discussion

The EC Delivery Team has added a new session to the 3rd quarter list of training opportunities that are posted on our CECAS Training tab located on the CECAS Communication site (www.nccecas.org). This webinar discussion session is entitled Preparing to Roll-out CECAS EC Forms Training - Guidance and Discussion and will be held on Thursday, September 9 from 2 PM to 4 PM. Whether you are a large LEA, a small LEA, a large Charter School, or a small Charter School, if you are about to begin the use of the CECAS DEC4 form, or will be adding the use of additional CECAS EC Forms this school year, this session may help in your planning and subsequent training. The link to register for this discussion session is https://www1.gotomeeting.com/register/207351640. Thank you.

8/23/10 - Reschedule of Ind 11 training

Due to delay in the development of Indicator 11 features in CECAS, the training scheduled for 8/26 is being canceled. New training dates have been added for the afternoons of 9/16 and 9/23. If you were scheduled for 8/26 the trainer will contact you with instructions to re-register for 9/2, 9/16, or 9/23. The Indicator 11 count is planned for the 1st 2 weeks of October.

Thank you for your cooperation in advance.

8/23/2010 - CECAS Updates

Congratulations! Through a great deal of diligence and strong efforts, LEAs, Charter Schools and State Operated Programs completed the first Indicator 7 child count in CECAS! The EC Delivery Team will be meeting in the coming week to discuss possible improvements to the process based on lessons learned during the count. We appreciate all of the hard work that went into making this count a success.

CECAS-Support added the count period selections for the 2010-11 school year into the reports in CECAS. This will allow users to run reports for their count all year long and prepare ahead. Users will also receive a 2010-11 Count Schedule as a guide for Exceptional Children data collections.

Welcome to a brand new school year and we look forward to working with each of you!! If you need training for CECAS, please contact your Regional Trainer. If you do not know who your trainer is, a contact list is posted on our Communication site at https://www.nccecas.org/contacts/index.html If you have any CECAS issues please contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

8/16/2010 - REMINDER - Indicator 7 Count Must Be Certified today

The Indicator 7 count is coming to a close and all LEAs and Charter School submissions should be Certified no later than close of business today, August 16, 2010. As a reminder, we are posting some answers to common questions about completing this count. *LEAs who have certified the Indicator 7 do not need to complete the steps below.
Submitting the Count:
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, click New Submission. Fill in the drop lists on the screen using the totals on the Early Childhood Outcomes Report for the Active and Exited students. If the submission is rejected and different numbers are listed in the rejection, the user should resubmit using the Actual student count listed in the rejection notice.
Correcting Technical Manual Data Errors:
When the submission is in Technical Manual Data Errors status, open up the errors and resolve them using one of two ways:
1: The record is deleted from the submission and not counted because it was counted in last year's Indicator 7 submission.
2: Update the record on the Data Manager screens and then re-submit the count.
Most of the errors will be kindergarten students who are pulled into the count but may have actually been counted on last year's Indicator 7. This is because there is not an Indicator 7 count in CECAS to use as a baseline. These kids won't be screened out. Go to the Delete Student Link in the Submission Processing Work Box and delete the students who are not 3,4, or 5 and exited pre-k during the 09-10 school year.
Other possible errors are related to race/ethnicity and LEAs will need to update records to the new race. If this error occurs, go to the Child Demographics screen, select the correct race for the student and resubmit the count.
To Certify the Count:
Make sure the count status is either NO DATA or VALIDATION COMPLETE.
The EC Director must sign into CECAS.
Open Data Exchange folder, Open the Periodic Count folder, Click on Periodic Count Submissions.
On the Periodic Count Submissions page, drop down the Count period Type field. Select Indicator 7. From the count period drop list select SY 2009-10 Ind 7. Select Region and LEA. Do not select a file type.
Click Search.
The Certify button will appear next to the Search button.
Click Certify.
Print the next page for your records.
If you have any questions regarding this, please contact your Regional Trainer. If you cannot reach your Regional Trainer, contact the Help Desk at (919) 807-4357, press 2 for CECAS, or email cecas.incidents@its.nc.gov.

08/09/2010 - September 2010 Exit Count Submission Schedule

The September 2010 child count for children exiting special education will be transmitted through CECAS based on the submission dates as listed in the table below. Please follow the posted schedule for your LEA. 3rd party submissions must submit complete files with all required elements for each record. Incomplete 3rd party files will be deleted.

The EC Delivery Team has created a document for LEAs and Charter schools to assist in verifying count data. EC Directors and Data Managers are encouraged to use this during the child count process. There is one document for the September Exit Count and one document for the Active counts in December and April. We have posted them on the Downloads tab under the Periodic Count section.

The Child Count Verification Form for LEAs or Charters in which the EC Director does not submit the Child Count can also be accessed from the Downloads page of the CECAS Communications web site at www.nccecas.org. Please direct all inquires to the CECAS Support Help Desk at (919) 807-4357, press 2 for CECAS, or cecas.incidents@its.nc.gov.

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